Administrative Assistant to the Executive Team

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Established in 1858 in Kansas, the Sisters of Charity live their mission in the spirit of their founders, St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross. The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, and caring for the fragile Earth. They share their mission in partnership and collaboration with those committed to working for peace and justice.

Sisters of Charity of Leavenworth is looking for a full-time Administrative Assistant to the Executive Team to join our team.

Please note that a cover letter is required along with your resume. The cover letter should highlight your relevant experience and qualifications, as well as your motivation for pursuing this opportunity. Your cover letter may be emailed to View email address on us.fitly.work .

Position Summary:

Serves as administrative support for the Executive Team. This position acts in a manner that reflects the Philosophy and Mission of the Sisters of Charity of Leavenworth (SCL). The Administrative Assistant must handle discreetly a wide variety of sensitive, confidential information concerning corporate and personnel affairs.

Job Duties:

• Provides secretarial and administrative support for the Executive team.
• Manages multiple tasks and assignments simultaneously while maintaining the highest level of confidentiality.
• Demonstrates professionalism and diplomacy consistently.
• Organizes office processes and understands Community policies and procedures to carry out assigned administrative responsibilities.
• Prepares interoffice and external correspondence in final form.
• Schedules meetings, conferences, travel, etc.,
• Monitors the Executive Team's calendars and provides support for meetings and travel.
• Provides support for various special projects assigned.
• Assembles, maintains, and updates files, which may include highly confidential and sensitive information.
• Prepares a variety of administrative-related correspondence and reports in an efficient manner with a high level of speed and accuracy.
• Takes and distributes minutes, as requested.
• Produces materials for the Executive Team.
• Uses various software programs to create booklets, brochures, liturgical worship aids, etc.
• Operates standard office machines and equipment.
• Prepares and distributes information related to certain funds, receives applications, notifies gift recipients, and tracks compliance with evaluation criteria.
• May provide additional administrative support to necessary departments as assigned.
• Performs other related duties as assigned.

Qualifications:

• Associate degree in secretarial science, business administration, or equivalent combination of education/experience preferred.
• A minimum of five years' experience in a similar position is required.
• Proficient in Microsoft Windows, Microsoft Office Suite, and Adobe Acrobat.
• Experience working with desktop publishing software.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills.
• Detail oriented.
• Ability to work independently.
• Experience designing documents and graphics in Canva is preferred.
• Experience in writing diverse types of communication in a variety of voices is preferred.

Physical Requirements:

• Ability to perform sedentary work, sitting at desk and/or typing for extended periods of time.
• Able to lift, carry, push, and pull up to 25 pounds.
• Stoops and bends when using files.
• Finger dexterity and eye-hand coordination are necessary in operating a personal computer.
• Requires concentrated visual attention which must be maintained for sustained periods. Good vision and hearing acuity are required to record data and answer calls.

We are committed to ensuring the diversity of our team. While not a minimum or mandatory qualification, we strongly encourage candidates of color, those who identify as Native American, women, people of low-income backgrounds, and those who are differently-abled to apply for this role.

TO APPLY: