Executive Assistant

Coordinator Marketing Financial

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Expected pay for this position is $29.01 - $34.13/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

This position provides administrative and clerical support including financial reporting and analysis to the executive leadership team within the Marketing and Communications Division. Candidates with strong Microsoft Office skills, particularly Excel, are encouraged to apply. Experience with Stratta and Premier ERP systems is also highly desirable.

The Coordinator Marketing Financial serves as a trusted operations partner to the Vice President of Marketing Strategy & Operations, supporting executive effectiveness, financial stewardship, and division-wide engagement. This role extends beyond traditional administrative duties and includes oversight of budget and forecasting processes, invoice management, onboarding coordination, internal communications, and special projects across eight cost centers. The position requires discretion, proactive problem-solving, and strong collaboration across cross-functional teams.

Qualifications

Required Qualifications:

Education: Associate degree in accounting, finance, business or related field

Experience:

• Experience managing calendars, coordinating meetings, and preparing executive materials.
• Experience with financial processes such as invoicing, reconciliation, expense management, or budget tracking.
• Experience working with cross-functional teams in a professional organization.

Other Skills/Knowledge:

• Excellent interpersonal and communication skills.
• Solid computer skills, including proficiency with Microsoft software.
• Strong analytical and problem-solving skills, with the ability to be detail oriented.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion and professionalism.
• Strong attention to detail and accuracy in financial tracking and documentation.
• Problem-solving skills with the ability to anticipate needs and address issues proactively.
• Ability to work independently and collaboratively in a fast paced environment

Preferred Qualifications:

Education: Bachelor's degree

Experience:

• Experience working in a marketing, operations, or finance environment. Prior experience managing budgets, forecasts, or cost center oversight.

OSF HealthCare is an Equal Opportunity Employer.