Administrative Coordinator / Team Assistant

Administrative Coordinator / Team Assistant

Location Mossville, IL

Onsite Monday through Friday

Duration Contract through May 2027 with potential extension

Pay Rate $18/hour

About the Opportunity

Our client, a global leader in the industrial and manufacturing space, is seeking an Administrative Coordinator to support daily team operations and leadership activities within a collaborative office environment.

This role is ideal for someone with strong communication and organizational skills who enjoys supporting teams, coordinating activities, and helping maintain smooth day-to-day operations in a fast-paced environment.

The selected candidate will support two directors and play a key role in team coordination, scheduling, travel support, and culture-focused activities.

Responsibilities

• Provide administrative support to leadership and team members
• Coordinate calendars, meetings, and scheduling activities
• Assist with travel arrangements and expense reporting
• Support office operations, supply management, and team coordination
• Help organize team engagement initiatives and Culture Club events
• Prepare reports, presentations, and internal communications
• Maintain organized documentation and records
• Partner with administrative staff and cross-functional teams to support business needs
• Assist with day-to-day operational and coordination tasks to help the team run efficiently

Qualifications

• 13 years of administrative, coordinator, office support, customer service, or event coordination experience
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Comfortable working in a collaborative office environment
• Strong attention to detail and ability to prioritize tasks
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Positive attitude, professionalism, and willingness to support team initiatives

Preferred Qualifications

• Experience scheduling meetings or coordinating calendars
• Exposure to travel coordination or expense management
• Experience supporting managers, team leads, or department operations
• Event coordination or team engagement experience
• Experience in corporate, manufacturing, or professional office environments

• Top Skills

  • Communication
  • Organizational Skills
  • Collaboration

  What Were Looking For

  • Strong interpersonal and communication skills
  • High level of professionalism and reliability
  • Ability to adapt in a fast-paced environment
  • Team-oriented mindset with strong follow-through
  • Someone proactive, energetic, and eager to grow professionally

  Additional Information

  • Onsite office environment
  • MondayFriday schedule
  • Supporting 2 Directors across 2 divisions
  • Opportunity to contribute to team culture and engagement initiatives
  • Long-term contract opportunity with extension potential through May 2027