Office Manager & HR
Security Guard Solutions Inc
Job Description
Job Description
Office Manager & HR Coordinator (Security Services)
We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team . You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork . This role has the authority to enforce timesheet deadlines, schedule compliance, and required documentation .
What you’ll do
Run daily office admin: phones/emails, filing, supplies, vendors, and general support
Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs
Collect and review timesheets; follow up on missing or late submissions
Support payroll by validating hours, overtime, differentials, PTO, and corrections
Create accurate client invoices based on schedules/timesheets and contract rates
Track unpaid invoices and coordinate with accounting on billing issues
Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files
Maintain confidential employee records and compliance documentation
Track incidents/workers comp intake and keep logs organized
Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)
Tools
Scheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)
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Vacancy posted 27 days ago
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