Deputy Clerk I, Probate Court

Job Summary
This position is responsible for providing administrative functions for the Probate Court. This position is heavily involved with the general public and collections of fees and fines from the public.

Essential Functions
These are intended only as illustrations of the various types of work performed. This omission of specific duties does not exclude them from the position.
Receives approves and issues marriage licenses.
Receives approves and issues Georgia Weapons Carry License
Creates and maintains all dockets for marriage licenses and Georgia Weapons Carry Licenses.
Prepares affidavits/orders for Mental Health Waivers
Issues and certifies birth and death records as requested by the public and funeral homes.
Creates and maintains all dockets for birth and death records.
Creates receipts for filing fees and license fees.
Assist with reviewing court calendar to ensure all service and notice have been perfected and that all cases are prepared for court.
Coordinates and handles daily mail and distribution of the mail within this court.
Prepares, sorts and works all court petitions according to need as filed.
Receives, files and enters all cases in the judicial court system and maintains dockets of all actions filed and disposed of in the Probate Court.
Receives, files and audits all annual returns and inventories of minor/adult guardianship cases.
Assist with and in the absence of the Chief Clerk, prepares citations, court notices for all cases filed and pending.
Deals on a daily basis with public in answering, explaining and completing of forms for all matters filed in this court. Particularly administrative matters such as marriage licenses, Georgia Weapons Carry License and other vital records.
Receives and responds to inquiries over the phone and in person.
Prepares written correspondence with attorneys, agencies, applicants, petitioners and other general public.
May perform duties of Chief Clerk in his or her absence.
Performs other related work as may be assigned.

This position classification is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions as associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Minimum Qualifications
High School Diploma or equivalent
Three (3) years experience in the judicial or legal system
Combination of equivalent education and experience considered
Preferred Qualifications
Associates degree in judicial or legal fields OR Paralegal Certificate

Knowledge, Skills and Abilities
Knowledge of various Georgia laws and their application to civil procedures filed in the Probate Court.
Knowledge of modern office practices and procedures.
Knowledge of department and unit policies and procedures that apply to records functions
Skilled in oral and written communications
Skilled in prioritizing and scheduling assignments.
Skilled in operating modern office equipment and software applications.
Ability to establish and maintain effective to the general public laws applicable to the Probate Court.
Ability to use discretion in handling confidential information appropriately.
Ability to use tact and courtesy in dealing with public
Ability to maintain records and compile data
Must be able to comprehend and apply various changes in local, state and federal laws.