Deputy Clerk I -COC

Job Description

Job Description

Job Summary

The purpose of this classification Is to perform specialized customer service and administrative duties and process routine legal documents in support of an assigned court or court function. This classification is   considered the entry-level position for the series.

Essential Functions

Essential Function:   These are intended  only a s illustrations of  the  various types of work  performed. The omission of specific duties  does not exclude them from the position.

  Performs customer service functions by telephone, by mail, and in-person: provides Information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents In accordance, with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints ; and Initiates problem resolution.

Performs administrative and clerical support tasks for an assigned court or court function: reviews incoming and outgoing documents for completeness and accuracy of information; processes documents for filing as required in accordance, with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records; and maintains integrity of unit record indexes and filing systems in both alpha and numeric formats.

Assembles, processes, and/or receives case files: conducts background research; conducts research into missing information; creates contact lists; records courtroom/trial dates; assigns cases to appropriate Judges; documents assignments in a shared spreadsheet; distributes file copies; and stamps/dockets new paperwork.

Performs data entry in specialized computer applications: scans, indexes, and records court case Information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.

Processes various forms that may be confidential or of a sensitive nature: processes criminal case files, civil case files, adoption case files, property records, applications, traffic citations, or other legal records; responds to court orders, deeds, citations, and other relevant documents regarding the court system; files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in the assigned records room.

Receives records and prepares receipts for payments of fines, fees, tickets, or other unit-specific payments: performs daily counting of cash drawer; and balances all monies transacted.

  Specific License and Certification Required :   Depending on the area of assignment, one may be required to possess and maintain Notary Public certification.

  Specific Knowledge Skills and Abilities :   Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.

  Data Utilization:   Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

  Human Interaction:   Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations,

  Equipment, Machinery, Tools, and Material Utilization: Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information, such as ticket logs, case files, disposition requests, legal documents, calendars, receipts, etc.

Mathematical Aptitude:   Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.

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