Administrative Assistant

Job Description

Job Description

Join One of the UK’s Fastest Growing Companies - The Vuba Journey Has Only Just Begun!
Founded in 2009 by entrepreneur Sean Scott, Vuba is a rapidly expanding leader in British manufacturing. With five key locations across the UK, our head office and Easihold factory are based in Beverley, as well as our aggregate processing facility in Goole and our northern distribution centre in Birstall all based in Yorkshire. We also operate a southern distribution hub in Bridgwater, Somerset.
Over the last 18 months, we’ve invested over £5 million into the business opening new plants with state of the art equipment to improve our supply chain, product quality and customer experience. Proudly manufactured in Britain, we’re known globally for our commitment to quality, innovation and customer service. To meet growing global demand, we’ve expanded internationally with distribution sites in USA and the UAE. Vuba products are trusted across the world, from South America to Australia, the USA to the Middle East and Mainland Europe.
In 2021, we generated £15 million in revenue - growing to £28 million in 2024, with a target of £70 million in 2026. We’re a fast paced, ambitious team with a shared passion for delivering excellence. With a social media following of over 1 million, Vuba is a brand people believe in and one you can be proud to represent.

Our awards include:
The King’s Award for Innovation (2025)
FEBE Top 100 Fastest Growing Companies (4 years running)
Financial Times Top 1000 Fastest Growing Companies in Europe (2024)
Sunday Times Top 100 Fastest Growing Businesses (3 years running)
YouTube Creators Award

Whether you’re starting your career or ready for your next big move, Vuba is the perfect place for driven, adaptable individuals. Be part of something special - your future starts here.
Summary A huge opportunity has arisen as Vuba expands and opens up a new Distribution Centre in the US! Join us at an exciting moment of growth as we open a brand new Distribution Centre in the US! We’re looking for an organised and enthusiastic Administrative Assistant to be part of something special from the early days. This is a unique opportunity to help launch a new operation, and play a hands on role in shaping new processes and ways of working. As a founding member of the team, you’ll have the chance to make a real impact, grow with the business, and be part of a company that’s investing in its people, its technology, and its future.

As an Administrative Assistant at Vuba, you will:

 

• Maintain accurate inventory records in warehouse management or ERP systems.
• Conduct regular inventory audits and reconcile stock discrepancies.
• Generate inventory reports and track stock levels.
• Update records for incoming and outgoing goods.
• Process shipping and receiving documentation.
• Verify incoming shipments against purchase orders and invoices.
• Coordinate inbound and outbound deliveries with carriers and suppliers.
• Track shipments and resolve discrepancies.
• Process customer and internal orders through warehouse systems.
• Monitor picking, packing, and shipping activities to ensure accuracy and timeliness.
• Maintain documentation related to orders and returns.
• Schedule pickups and deliveries with transportation providers.
• Assist with planning storage locations and warehouse space utilisation.
• Support logistics and supply chain operations.
• Maintain warehouse documentation, reports, and records.
• Assist with compliance and safety documentation.

Support warehouse management with operational reporting and audits.

• Communicate with internal departments, vendors, and customers.

Qualifications and Experience:

• Previous warehouse or administrative experience.
• Strong computer skills including Microsoft Excel and Office applications.
• Excellent organizational and communication skills.
• Attention to detail and accuracy.
• Time management and multitasking ability.
• Problem solving and analytical skills.
• Knowledge of warehouse operations and logistics.
• Ability to work in a fast-paced environment.

Salary and Benefits 

• $40,000
• Regular Team Socials, Events and Celebrations.
• Company Bonus and Incentive Schemes.
• 11 Paid Time Off Days
• Regular Training and Development Opportunities.
• Career Growth and Progression Opportunities – it’s a fast growing business!
• On Site Parking.
• Foodie Fridays - The company buys you lunch once a month!
• 3:30PM Finish on Fridays.
• 2 'Admin Hours' a month.