Executive Assistant to Founder

Job Title: Executive Assistant

Location: Peninsula, CA

Hours: 9:00 AM 6:00 PM, with flexibility as needed

Salary: $150,000 $160,000 base + bonus + benefits

A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity for a seasoned EA who thrives in dynamic, entrepreneurial environments and enjoys building structure, systems, and operational efficiencies from the ground up.

The Executive Assistant will start primarily remote and transition to fully on-site once the office opens in April. The ideal candidate is adaptable, resourceful, and energized by supporting a fast-moving founder with professionalism, discretion, and proactive problem-solving.

Key Responsibilities

Executive Support

Provide comprehensive administrative support to the Founder, including complex calendar management and scheduling

Coordinate detailed domestic and international travel itineraries

Prepare and process expenses with accuracy and timeliness

Draft, proofread, and manage internal and external correspondence as needed

Ensure the Founder is briefed and prepared in advance of meetings and engagements

Office & Operational Support

Assist with the setup and launch of the new office location, ensuring systems and workflows are established smoothly

Develop organizational processes, administrative infrastructure, and best practices as the team scales

Evaluate, recommend, and help implement tools and technology systems such as CRM platforms and document management systems

Partner with the Founder and future team members to support firm-wide operations and administrative needs

Team & Firm Growth Support

Serve as a key point of contact for external partners, portfolio companies, and vendors

Support firm events, investor visits, and off-sites as needed

Adapt as the firm grows; scope of responsibilities may expand as additional team members join

Qualifications

5+ years of Executive Assistant experience supporting a Founder, C-suite, or senior executive (finance or private equity environment preferred)

Strong organizational and time management skills with the ability to prioritize shifting needs

Tech-savvy, with experience implementing or managing systems such as CRMs, project management tools, or shared drive infrastructure

Excellent communication skills, both written and verbal

Professional, polished, and composed in a high-expectation environment

Flexible, proactive, and comfortable operating in a lean, growing firm environment

Discreet and trustworthy, with the ability to handle sensitive information

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.