Executive Assistant to CoFounder President

Executive Assistant to Co-Founder & President Location: Palo Alto, CA (In-Office) About the Role We are seeking our first Executive Assistant to support our Co-Founder & President in a highly visible and strategic role at the center of a fast-growing organization. With over 600 employees and a 170-person go-to-market team, the President oversees a demanding portfolio—driving revenue strategy, supporting the CEO and Board, and engaging with startup founders and executives. As the Executive Assistant, you will play a pivotal role in enabling the President to operate at peak effectiveness. You will manage complex schedules, coordinate high-impact meetings and events, and ensure business operations run smoothly. This role works closely with the Chief of Staff and senior leadership, offering mentorship and exposure to executive-level decision-making, revenue initiatives, and leadership events. It's an exceptional opportunity for someone looking to grow into a trusted strategic partner within a high-growth company. Key Responsibilities Executive Support Provide full executive support to the Co-Founder & President, including calendar management, travel coordination, and meeting preparation. Manage complex scheduling across internal leadership, board members, investors, and startup founders. Prepare materials and logistics for board meetings, leadership meetings, and executive engagements. Strategic Coordination Serve as a gatekeeper and prioritization partner, ensuring the President's time is allocated to the highest-impact opportunities. Track priorities and ensure follow-ups across revenue initiatives, executive projects, and leadership commitments. Event & Hospitality Management Coordinate leadership events, offsites, and executive gatherings, including venue selection, catering, swag, logistics, and end-to-end execution. Manage hospitality details such as reservations, catering, and special touches for internal and external meetings. Operations & Special Projects Support special projects related to revenue, go-to-market (GTM), and executive initiatives led by the President. Partner with the Chief of Staff, existing EA team, and cross-office colleagues to maintain seamless operations. Assist with logistics related to office moves and workspace planning as the company relocates its Palo Alto headquarters. Ideal Background 3–5 years of Executive Assistant experience, preferably supporting C-level executives, founders, or senior leadership in a growth-stage company. Exceptional organizational and project management skills with the ability to manage both strategic and tactical work. Strong communication and interpersonal skills, with the emotional intelligence to interact confidently with board members, executives, investors, and cross-functional teams. Experience coordinating events, offsites, and client or executive dinners is a strong plus. Highly adaptable, resourceful, and comfortable operating in a fast-paced, high-growth environment. Work Environment & Expectations In‑office presence in Palo Alto is essential. Daily office presence required while the President is in town (approximately 9 out of 12 weeks per quarter). Flexibility to work 3 days per week in office when the President is traveling. This is a built-from-scratch EA role with significant visibility and impact. Why This Role? First Executive Assistant hire with the opportunity to shape the role and build systems from the ground up. Close exposure to founders, executives, and board leadership. Opportunity to contribute to revenue strategy, GTM initiatives, and leadership operations. A chance to grow alongside a fast-scaling company. #J-18808-Ljbffr HIKINEX