Administrative Assistant II

Administrative Support

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Provides complex administrative support to a department or group of professionals in support of unit goals. This person oversees the daily operations of the Department of Modern Languages. In concrete terms, these operations include class scheduling, budget and financial transactions including graduate stipends, travel, and research accounts, and in helping faculty, students, and staff as needed.

Job Description:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.
• Processes, enters, tracks, and reconciles financial transaction and human resources data.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Job Responsibilities:

Education Qualifications:

High School (Required)

Experience:

Relevant experience | 2 Years | Required

Compensation:

$16.94 - $25.42

Interview Requirement:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.