Business Operations & Executive Assistant

Off Grid Lighting Solutions is hiring a Business Operations & Executive Assistant to work directly with the owner. This can be a full- or part-time, primarily remote role based in Chicago and the North/Northwest Suburbs, with occasional in-person meetings. Candidates must live in Chicago and have access to the North Suburbs.

About the Role

You'll support investor relations for our affiliated equipment-leasing finance company, manage accounts receivable and billing, and keep compliance on track — plus general operations and executive support. This isn't a traditional admin role: you'll work independently, keep accurate records, and take on more responsibility as you learn the business.

What You'll DoInvestor Relations

• Maintain investor records; prepare investor reports and correspondence

• Assist with distributions and investor inquiries

• Coordinate with accountants and attorneys on investor matters

Accounts Receivable & Billing

• Invoice customers, track payments, follow up on past-due accounts

• Reconcile receivables and bank accounts in QuickBooks Online

• Set up and maintain new customer records

Compliance

• Track and calendar compliance requirements for leases, communities, and the finance company

• Maintain documentation and follow up on open items

Operations Support

• Prepare project estimates, proposals, and financial calculations in Excel

• Prepare and organize leases, contracts, and related documents

• Communicate with homeowners association property managers

• Maintain project and portfolio tracking spreadsheets

• Provide general executive and administrative support to the owner

What We're Looking For

• Experience with bookkeeping and QuickBooks Online; strong Excel skills

• Strong written communication; comfortable working with investors and property managers

• Highly organized, self-directed, and comfortable working remotely

• Experience in finance, leasing, real estate, or investor relations is a plus

Compensation & Location

Compensation: $50,000–$65,000 annually, depending on qualifications and actual time.

Location: Chicago and North/Northwest Suburbs (primarily remote)