Accounts Payable Specialist I

Accounts Payable Specialist

The accounts payable specialist is responsible for review and processing of invoices in Infor XA (AS400) via three-way match to ensure timely and accurate payments to Club Car vendors.

Primary duties and responsibilities:

• Review and process invoices in Infor XA via three-way match on a timely basis to ensure payments are processed when due
• Enter and route invoices for approval that do not require a three-way match in Intellichief Document Management System
• Post batch entries
• Respond to internal and external customer inquiries for discrepancies and resolve in a timely manner to avoid payment delays
• Institute and complete payments by check and ACH to vendors in US Dollars, foreign currency and wire payments as needed
• Maintain files for paid invoices
• Maintain and update unmatched receipts monthly
• Reconcile vendor statements monthly
• Ensure vendor information is accurate in Payment Works including W-9 for account setups
• Review aged purchase orders for closure per company policy
• Perform the month end close process, prepare AP accruals, post procurement card expenses and accruals. Upload journal entries into Infor XA
• Perform monthly account reconciliations to include Vendor Return, AP Cash, Outstanding Checks
• Assist with audit requests
• Prepares and sends out 1099's

Other duties and responsibilities:

• Will be required to perform other duties as requested, directed, or assigned.

Qualifications for the job:

Experience:

• Bachelors Degree in accounting / finance preferred
• Prior experience with 3-way match
• 3+ years prior accounts payable experience a must
• Ability to process a high volume of invoices on a daily basis

Key competencies:

• Strong communications skills
• Attention to detail and very organized
• Prior experience with Mapics (Infor XA) or other AS400 programs a plus

Physical requirements:

• While performing the duties of this job, the employee is regularly required to talk or listen.
• This position may be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to lift 25 lbs

Club Car is a diverse and inclusive environment. We are an equal employment opportunity employer, dedicated to hiring a diverse workforce including individuals with disabilities and United States qualified protected veterans.

Discrimination of any type will not be tolerated at Club Car.