Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support a senior operations leader and partner closely with multiple teams in Colorado Springs, Colorado. This contract position with potential for a permanent role is ideal for someone who is highly organized, experienced, and comfortable balancing executive support with project coordination in a fast-moving sports environment. The role calls for sound judgment, attention to detail, and the ability to manage sensitive information while keeping priorities on track.

Responsibilities:
• Support a senior operations executive with daily administrative needs, priority management, follow-up tracking, and cross-functional communication.
• Coordinate schedules, meetings, and event logistics, including room arrangements, agendas, materials, calendar invitations, and collaboration with internal support teams.
• Arrange business travel by handling airfare, lodging, ground transportation, and itinerary details for leadership and related activities.
• Monitor departmental budgets and financial activity by tracking expenses and revenue, preparing updates, and working with Finance on revisions when needed.
• Process expense reports, contracts, invoices, approvals, and vendor documentation while helping maintain strong external partner relationships.
• Prepare high-quality business materials such as correspondence, presentations, reports, contracts, and meeting documentation for executive and board-level audiences.
• Record meeting notes, distribute follow-up items, and maintain organized electronic and physical records, including secure handling of confidential files.
• Maintain departmental information across collaboration tools such as SharePoint and Teams and provide broader administrative support to the operations group as needed.
• Work closely with other executive support team members to provide coverage, improve workflows, and contribute to special projects and organizational initiatives.• Associate degree or comparable relevant experience required; bachelor’s degree preferred.
• At least 3 years of experience supporting senior leaders or executives in an administrative or operations-focused capacity.
• Demonstrated ability to manage complex calendars, executive meetings, and detailed travel arrangements.
• Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.
• Experience creating presentations, spreadsheets, reports, contracts, and other business documents with a high level of accuracy.
• Excellent organizational skills with the ability to handle multiple deadlines, shifting priorities, and confidential information appropriately.
• Strong written and verbal communication skills and a collaborative approach to working with stakeholders at all levels.
• Familiarity with document accessibility or remediation practices is preferred.