Assistant Registrar

Job Description

Job Description

JOB TITLE: Assistant Registrar

PRIORITY DEADLINE: August 14, 2026

CLASSIFICATION: Full-time, Non-exempt

COMPENSATION: Starting Salary $50,000

DIVISION: Enrollment Management

DEPARTMENT: Registrar

REPORTS TO : Registrar

SUPERVISES: Not Applicable

MINIMUM REQUIREMENTS:

• Associate degree with a minimum of three years’ successful work experience managing data and information OR Bachelor’s degree with a minimum of two years’ successful work experience managing data and information.

PREFERRED QUALIFICATIONS:

• Knowledge of student information systems and learning management systems used in higher education.

POSITION SUMMARY:

Looking for an opportunity to connect with your community and make a real difference, then NPRC has a job for you! We're searching for an enthusiastic and community-minded individual to join us as an Assistant Registrar. Reporting to the Registrar, you'll be the person behind the scenes making sure all the data is in place for students to earn degrees! If you are a detail-oriented person that loves data and isn’t afraid of computer systems, apply now! This position provides support for all registrar functions.

The successful candidate will be exceptionally organized, and have a firm understanding of data management, analysis, and presentation. They will possess a strong work ethic, be highly collaborative, manage and prioritize multiple projects simultaneously, and hold the highest level of professionalism and discretion. Knowledge of student information systems and learning management systems used in higher education is preferable.

ESSENTIAL FUNCTIONS:

• Assist the Registrar with processes within the College’s Student Information System (SIS) to include course registration functions, grading, withdrawals, and transcript evaluations
• Assist the Registrar in the maintenance of degree audits including all curriculum changes
• Complete all incoming transcript requests
• Assist the Registrar in completing graduation audits
• Assess and confirm the validity of transcripts received from outside educational entities
• Organize and complete transcript evaluations with the use of Microsoft Planner to obtain academic approval of course equivalencies
• Process transfer credits and substitution waivers
• Manage clearance collection for academic students
• Create and mail student IDs for all academic and workforce development students
• Complete enrollment and education verification requests
• Create and mail diplomas
• Participate on the Transfer Evaluation Team
• Participate on the Commencement Committee

• Active professional development on issues relating to registrar functions
• Attend College meetings and serve on College committees as assigned
• Assist the Registrar with daily operations of the Office and assume administrative responsibilities in the absence of the Registrar
• Other duties as assigned by the Registrar

ADDITIONAL ELIGIBILITY REQUIREMENTS:

• Not Applicable

CLEARANCE REQUIREMENTS:

Must be able to obtain the following clearances and training:

• PA Child Abuse History Clearance
• Pennsylvania Access To Criminal History Record Check
• Federal Criminal History Background Check
• Training Certificate - Mandated and Permissive Reporting in Pennsylvania

PHYSICAL REQUIREMENTS:

The physical and mental demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to communicate in English, orally and/or in writing

• Ability to read, comprehend, and recall instructions and guidelines
• Ability to analyze, synthesize, and evaluate information
• Driving, standing, walking, and sitting
• Use of hands to touch, handle, and feel; reach with hands and arms
• Must be able to occasionally lift and/or move up to 25 lbs./12 kg.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus

WORKING CONDITIONS/WORK SCHEDULE:

• Office Location: NPRC Administrative Location 300 Second Avenue, Warren, PA 16365, Fifth Floor Office
• Work hours: 8:30 am to 5:00 pm, Monday thru Thursday, and 8:30 am to 4:30 pm Friday

• Notwithstanding the office hours, full-time salaried employees are expected to work 37 hours weekly

TRAVEL REQUIREMENTS:

• Infrequent travel required

OTHER DUTIES:

• Perform other duties as assigned

Northern Pennsylvania Regional College (NPRC) is an Equal Opportunity Employer. NPRC does not discriminate on the basis of race, color, religion, national origin, ancestry, or place of birth, sex, gender identity or expression, perceived gender identity, sexual orientation, disability, use of a service animal due to disability, marital status, familial status, genetic information, veteran status, age, or other classification protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need.

NPRC is committed to ensuring accessibility for all applicants. If you require assistance during the application process please contact Human Resources, View phone number on us.fitly.work or email - View email address on us.fitly.work.