Project Coordinator III - Code Compliance

Project Coordinator III

Join our team as a Project Coordinator III. The Project Coordinator III is a non-management position which is responsible for a range of professional and technical duties in support of foreclosure registration, billboard registration & renewal, operating permit renewal, inspection scheduling, and special project management. Other activities include research and review of conditions of approval, stipulated agreements and other related documents, customer account research, developing/documenting policies and procedures, and managing public inquiries. This role acts as a liaison between field operations, data management, and the administrative team to ensure seamless workflow and compliance with established policies and procedures. This position requires advanced clerical work; diverse knowledge of different government personnel and supporting agencies' processes; excellent data management and collection skills and coordination of diverse activities by multiple investigators working simultaneously on different investigations. The ideal candidate will possess exceptional communication skills; independent judgement and discretion in planning, scheduling and coordinating tasks and sources of information.

Duties and responsibilities for this position include, but are not limited to, project and program management, contract review and compliance tracking, financial and budget analysis, and other related duties related to the administration of enforcement programs and processes, coordination for and support of enforcement personnel composed of investigators potentially involving multiple departments and agencies, and an understanding of principles surrounding; Minimum Housing, Demolition processes and general enforcement related to pertinent state laws, local Land Development Code and local Codes of Ordinances. Performs other related duties as required and assigned.

Knowledge, skills and abilities include:

• Ensures accuracy of collected data.
• Ability to assist with the input of data into the computer programs designed for retrieval of collected data.
• Ability to act as lead worker over extensive field work required for documentation purposes. Maintains records and files on all phases of the operation.
• Inter and intra-agency coordination and presentations.
• Ability to perform a variety of complex research projects for grant opportunities, prepares recommendations for action related grants; may compose/create documents or program material related to grant programs.
• Ability to administer financial accounting and reporting system including processing of application and inspection fees; accounts payables and receivables; requisition requests; reconciliation with county financial reports; generation of monthly financial reports, archiving of financial records; and annual property inventory.
• Knowledge of general office duties, report and presentation preparation, documents, letters, filing systems, and memoranda.
• Ability to ensure compliance with procedures for systematic retention, protection, retrieval, transfer, and disposal of records based on statutory requirements.
• Knowledge of Pasco County Land Development Code and Code of Ordinances.
• Knowledge of the legislative process as it interrelates to County, State and Federal governments.
• A high degree of analytic ability and logical reasoning skills are required to address intricate and complex projects.
• Ability to develop and maintain relationships with local stakeholders, C-level private industry executives, members of the public, elected and appointed officials.
• Ability to handle sensitive or confidential information, complex situations, and ability to coordinate multiple functions while attending to additional duties and responsibilities as required.
• Ability to interpret applicable legislation, rules, and codes including the County's planning, engineering, development review, and building permit processes.
• Ability to operate a computer using industry-related software.
• Knowledge of business English, office procedures, Windows, Word, Access, PowerPoint, and Excel.
• Will be required to use Accela and Smartsheet to produce metrics and other reporting.

Minimum requirements include:

Physical skills: Ability to communicate effectively using written, verbal, and visual communication. Education, training, and experience: Associate degree from an accredited college or university and four (4) years' of project management and contract compliance experience OR graduation from high school or possession of an acceptable equivalency diploma and six (6) years' experience. In House Candidates: This position qualifies for DAP. Licenses, certifications, or registrations: Must possess a valid Florida driver's license. ADA statement: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Drug-free workplace: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law. Emergency response/recovery activities: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. Veterans' preference: Under Section 295.07, F.S., chapter SSA7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference eligible applicants.