Administrative Specialist I

Agency Dept of Environmental Quality Division Water Resources Job Classification Title Administrative Specialist I (S) Position Number 60034478 Grade NC08 About Us The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Description of Work This Administrative Specialist I is the primary public contact for the Division of Water Resources, Public Water Supply (PWS) Section, providing responsive communication and support to both internal and external stakeholders. Administrative Specialists in PWS work as a team to complete a variety of tasks related to established business processes. All Administrative Specialists provide cross-training to other administrative staff, and all team members are capable of performing the administrative functions needed to support the Section and keep vital work running smoothly. Specific areas of responsibility may be assigned by the supervisor and include supporting PWS' 100+ staff in areas such as plan review, sanitary surveys, site visits, assessments, certification processes, fee receipts, administrative penalties, and other functions. PWS Administrative Specialists must have excellent attention to detail and communicate professionally in a fast-paced setting. The following types of knowledge/experience may be helpful in these positions: Data entry in databases such as Safe Drinking Water Information Systems (SDWIS), Plan Review Information System Management (PRISM), and/or PayPoint electronic payment systems Experience managing electronic files (e.g., MS SharePoint, multiple drives), and/or converting files into digital format Familiarity with public water supply/drinking water rules and regulations and/or processes related to engineering plan review, administrative penalties, permitting, certification, etc. Key Responsibilities Serving as receptionist for the Public Water Supply Section's offices in the Archdale Building in Raleigh, 8:00 am - 5:00 pm, Monday - Friday. Processing outgoing and/or incoming mail: printing, copying, collating, preparing packages, opening, reviewing, distributing Coordinating with regional staff and others as needed to resolve missing data, errors, or inconsistencies and ensure data follows standards and meets requirements, referring questionable documents and unusual issues to appropriate engineers or management Providing direct assistance to external customers: responding to and directing calls from a variety of agencies, officials, professionals, and the general public Retrieving records, plans, and other documents for projects as requested, including retrieval from basement files or State Records Archives and extensive searching through Microfilm Blue Cards Referring technical questions to the appropriate program manager or staff personnel and sending information to callers via mail and email Reviewing various documents for accuracy, data entry, and using data to produce reports and to track performance measures/compliance Receiving checks, entering into electronic check register, posting payments appropriately Maintaining digital and/or hard-copy files as required Knowledge Skills and Abilities/Management Preferences Recruitment Range: $39,244 - $53,962.00 Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above. Job posting details will no longer be available after the position closes. Supplemental Information The Division of Water Resources (DWR) is responsible for protecting North Carolina’s drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands, and aquifers. This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance, and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach, and other efforts. The Division comprises six sections: Water Quality Regional Operations, Water Sciences, Public Water Supply, Water Quality Permitting, Water Quality NPDES Permitting, and Water Planning. Learn more about the Division of Water Resources. PWS systems provide piped drinking water to at least 15 connections or 25 or more people 60 or more days per year. The section has branches and programs for: implementation of the mandates of the federal Safe Drinking Water Act; review and approval of plans and specifications for new and expanding or improving PWS systems; inspections, investigations, and technical assistance; emergency responses and complaint investigations; source water assessment, protection, and wellhead protection; capacity development; and administration of an operating fee permit program. Due to the nature of this position, this position does not currently qualify for a hybrid telework option. This position is in office 8:00 am - 5:00 pm, five (5) days per week. Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience, or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. State Application Resources/Frequently Asked Questions Valuing Education and Experience Valuing Education and Experience – The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. If you are already a state employee, please search for jobs. #J-18808-Ljbffr Department of Environmental Quality