Administrative Assistant II

Overview

Element Midland has an opportunity for an Administrative Assistant II , primarily responsible for processing routine business operations in project and finance systems.

The Operations Support Specialist may also be involved in receiving orders, managing inventory, and assisting with information storage and retrieval (both electronic and physical). The ideal candidate will be action oriented, have good attention to detail, and work well with others.

Responsibilities

• Receive incoming shipments & assist with customer pickup and return of samples
• Review customer PO’s, and enter work orders into LIMS and Financial System
• Verify that orders received include all necessary paperwork to allow for proper testing of samples, follow-up with appropriate stakeholders in case of discrepancies.
• Promptly address revised PO’s for work in progress by entering the new PO’s into the system and communicating changes to appropriate department supervisor
• Interact with internal departments on questions or issues related to particular projects
• Enter internal purchase requests into finance system
• Assist accounts payable with processing invoices received
• Ensures all work is performed in accordance with company safety and quality policies and procedures and regulatory agency regulations
• Other duties as assigned by supervisor or lab management

Skills / Qualifications

• Good verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Good fundamentals and ability to learn quickly

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Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

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