Administrative Assistant - Operations

Administrative Assistant – Global Trade & Standby Services - Operations

Make an impact where precision meets global finance.

Join a highly collaborative and fast-paced team supporting Global Trade & Standby Services—an area critical to enabling international business, managing risk, and supporting complex financial transactions across global markets. In this role, you'll serve as a trusted partner to leadership, helping drive operational excellence, organization, and seamless execution across a dynamic and evolving business.

This is more than a traditional administrative role—you'll act as an extension of leadership, playing a key role in keeping priorities aligned, stakeholders informed, and day-to-day operations running efficiently.

What You'll Do

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making
• Manage expense reporting and administrative workflows with a focus on timeliness and quality
• Support special projects and contribute to team initiatives within Global Trade & Standby Services
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused
• Serve as a key point of coordination across internal partners and teams

What Makes This Role Unique

• High visibility and impact: Directly support leadership within a specialized global banking function
• Dynamic environment: Partner across teams working in international trade and standby services
• Growth opportunity: Expand scope and responsibilities based on your strengths and interests
• Strategic partnership: Be trusted to operate independently and confidently in a fast-paced setting

What We're Looking For

• We're seeking someone who brings not only strong administrative expertise, but also the confidence, presence, and adaptability to thrive in a high-touch support environment.

Key attributes include:

• Strong organizational and multitasking skills with exceptional attention to detail
• Confidence to communicate clearly, manage priorities, and navigate pushback when needed
• Ability to operate proactively and act as an extension of leadership
• Strong interpersonal skills with the ability to build relationships across teams
• A solutions-oriented mindset and ability to handle sensitive or complex situations with professionalism

Location & Schedule

• Monday - Friday 8am-5pm CST at West Side Flats Location

Basic Qualifications

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Why Join This Team

You'll be part of a team that values precision, accountability, and collaboration, while working in a space that directly supports global financial operations. If you're looking to elevate your administrative career and step into a role where you can truly make an impact—this is it.

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21