Accounting and Operations Manager

Job Description

A Chicago-based law firm is seeking an organized and detail-oriented Accounting and Operations Manager to oversee a broad range of financial and operational functions. This individual will play an important role in supporting the firm’s day-to-day business operations, with responsibility for bookkeeping, accounts payable, payroll, reconciliations, invoicing, financial reporting, and other administrative processes. The position requires a highly dependable professional who can work independently, manage competing priorities, and maintain accurate and confidential financial information. The ideal candidate will have strong accounting fundamentals, excellent organizational skills, and a proactive approach to identifying and addressing operational needs. Prior experience in accounting, bookkeeping, or financial operations, particularly within a professional services or law firm environment, is preferred. This position offers a salary range of $80,000 - $90,000 based on experience and a comprehensive and competitive benefits package, including health insurance, generous PTO, and a 401(k) plan.

Responsibilities of the Accounting and Operations Manager:

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• Oversee daily bookkeeping responsibilities, maintaining accurate financial records and ensuring transactions, supporting documentation, and other accounting information are properly recorded and organized.
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• Manage accounts payable and related financial activity, including processing invoices, paying credit card bills, tracking receipts, preparing invoices, and coordinating payments in a timely manner.
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• Complete recurring bank and credit card reconciliations, review financial activity for accuracy, and follow up on discrepancies or outstanding items to ensure records remain current.
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• Process payroll and assist with other ongoing accounting responsibilities, maintaining accurate information and ensuring recurring financial activities are completed according to established schedules.
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• Prepare and maintain financial reports, budgets, spreadsheets, and other accounting documentation while supporting the firm’s ongoing financial planning and reporting processes.
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• Handle various financial and administrative tasks, including check deposits, wire confirmations, W-9 requests, insurance reimbursement invoices, year-end distributions, and other accounting-related needs.
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• Coordinate with attorneys, firm leadership, internal staff, and outside accounting professionals as appropriate to support financial and operational processes while maintaining discretion and confidentiality.
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Qualifications of the Accounting and Operations Manager:

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• Strong attention to detail and accuracy, with the ability to manage financial records, transactions, reconciliations, and documentation carefully within a professional and deadline-driven environment.
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• Excellent organizational and time-management skills, with the ability to independently prioritize multiple responsibilities and consistently follow through on recurring and time-sensitive tasks.
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• Professional written and verbal communication skills, with the ability to interact effectively with attorneys, firm leadership, colleagues, and external professionals.
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• Ability to work independently while contributing to a collaborative environment, taking ownership of responsibilities and proactively addressing operational or accounting needs as they arise.
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• Previous experience in accounting, bookkeeping, financial administration, or operations is preferred, with experience supporting a law firm or other professional services organization considered a plus.
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• Working knowledge of accounting principles, bookkeeping procedures, financial reconciliations, payroll, invoicing, financial reporting, and Microsoft Excel is preferred.
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• Demonstrated discretion and sound judgment when handling confidential financial information, along with the flexibility and willingness to take on a varied range of accounting and operational responsibilities within a growing law firm.
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