Treasurer/ Receptionist

Treasurer And Student Information Data Manager

Under general supervision, performs a variety of moderate to complex support functions for the school as a treasurer and student information data manager at an assigned school. Work involves independently preparing routing correspondence, compiling information for reports, maintaining computer-based accounting and performing technical accounts payable functions. Employee is also responsible for maintaining school-related files of a variety of records, reports, documents, and correspondence and assimilating information from a variety of sources to compose letters, reports and provide information data. Employee reports to a Principal or Assistant Principal.

Minimum training and experience includes graduation from high school supplemented by course work in secretarial science or business practices with specific course work in the operation of popular word processing, spreadsheet and file maintenance computer programs preferred and 1 3 years experience in secretarial or clerical work and some experience in office management and the operation of computers using popular word processing, spreadsheet and file maintenance programs; or an equivalent combination of experience and training.

Performance responsibilities include screening and independently handling calls and visitors; giving a variety of information utilizing knowledge of programs and procedures; answering telephone and taking messages; typing correspondence for administrative staff. Maintains and accurate record of absences for school-based employees in a computerized system; completes the turnaround report for payroll; informs staff of the number of days remaining for annual and sick leave; assists teachers with leave forms when needed. Check prices for supplies in the warehouse catalog; types and codes requisitions; prepares some maintenance service requests; verify supply orders and distribute; assists assistant principal with required fire drills. Maintains a multi-fund bookkeeping system using a computerized accounting program; verifies and receipts collections from teachers and other school personnel; creates deposits daily, issues local purchase orders for school funds; verifies invoices for payment; enters accounting transactions into the system; generates monthly reports including cash/flow statements, balance statements, and income/expenditure statements for each fund; maintains accounts payable files for verification of receipt of items. Processes information using a variety of computer driven word processing spread sheet and file maintenance programs. Work includes assimilating information from a variety of sources to compose letters, generate reports and provide informational data. Schedules substitute teachers for unexpected absences and assists teachers as needed; assists substitutes as various needs arise. Summarizes information for standard reports; selects data from varied sources; maintains service log for copiers, typewriters, office equipment; maintains records of student accidents and insurance claims; maintains school lunch fund for students. Types monthly copier maintenance reports and a variety of invoices and forwards to the administrative offices. Maintains inventory of school supplies and orders items as needed. Screens and routes materials according to content of communications; opens, sort and distributes mail; routes information to the appropriate persons. Assists students, parents, other persons coming into office. Composes forms, letters, memorandums, reports, minutes; drafts information and newsletters; corrects punctuation, capitalization spelling and grammar of material transcribed and determines proper placement or arrangement. Performs other related work as required.

Minimum standards required to perform responsibilities include physical requirements, data conception, interpersonal communication, language ability, intelligence, verbal aptitude, numerical aptitude, form/spatial aptitude, motor coordination, manual dexterity, color discrimination, interpersonal temperament, and physical communication.

Knowledge, skills and abilities include working knowledge of computer terminology, computer operations and peripheral equipment, general knowledge of common software packages such word processing, spreadsheet and file maintenance programs, general knowledge of the principles of organization and administration, ability to transcribe information and to prepare standardized forms, letters and reports from that information, ability to operate a computer and common office machines, ability to troubleshoot common hardware and software problems, ability to perform routine maintenance on computer equipment, ability to maintain complete and accurate records and to develop standard reports from those records, ability to respond to questions based on considerable knowledge of the school, ability to understand and follow oral and written instructions, ability to type accurately at a moderate rate of speed, and ability to establish and maintain effective working relationships as necessitated by work assignments.

Terms of employment are full-time for twelve months with salary grade 61 for elementary and middle school and grade 63 for high school.