Executive Assistant

Executive Assistant To The CEO

The Executive Assistant to the CEO provides direct administrative and operational support to the President/CEO and executive leadership team. This is an excellent opportunity for a recent college graduate or early-career professional looking to gain exposure to executive leadership, healthcare administration, nonprofit operations, and strategic business initiatives. The ideal candidate is highly organized, professional, detail-oriented, and comfortable working in a fast-paced environment while supporting senior leadership and managing multiple priorities.

Essential Duties & Responsibilities

• Provide administrative support to the President/CEO and executive leadership team

• Manage calendars, schedule meetings, and coordinate appointments

• Monitor and manage incoming communications, including emails, calls, and follow-up items

• Prepare, edit, and organize correspondence, reports, presentations, and meeting materials

• Assist with expense reports, invoices, check requests, and vendor documentation

• Research, compile, and summarize information for executive review

• Coordinate meetings, agendas, materials, meeting minutes, and action items

• Arrange travel accommodations, transportation, and itineraries

• Support special projects and track deadlines, priorities, and deliverables

• Maintain confidentiality of executive, employee, patient, and organizational information

• Support Board of Directors activities, including meeting preparation, documentation, and minutes

• Complete required organizational trainings

• Perform other duties as assigned

Qualifications

Education & Experience

• Bachelor's Degree required

• 13 years of administrative, office, internship, project coordination, or professional experience preferred

• Recent graduates with strong organizational and communication skills are encouraged to apply

• Experience supporting executives, leadership teams, healthcare organizations, or nonprofit environments is a plus

• MS Degree preferred

Required Skills

• Strong verbal and written communication skills

• Excellent organizational and time-management abilities

• Ability to prioritize multiple assignments and meet deadlines

• High level of professionalism, discretion, and confidentiality

• Strong attention to detail and follow-through

• Self-starter with strong problem-solving skills

• Ability to build relationships with internal and external stakeholders

Technology Skills

• Microsoft Outlook, Word, Excel, and PowerPoint

• Experience preparing presentations, spreadsheets, and reports

• Familiarity with Zoom, Microsoft Teams, Webex, or similar virtual meeting platforms

Additional Requirements

• Valid Driver's License

• Current Auto Insurance

• Reliable Transportation

• Ability to travel between multiple locations throughout the Chicagoland area

• Ability to work fully onsite

• Flexibility to support executive needs outside of normal business hours when required

Physical Requirements

• Regular use of hands, speaking, hearing, and computer equipment

• Frequent sitting, standing, and walking

• Occasional bending, kneeling, or crouching

• Ability to lift up to 20 pounds occasionally

Benefits

• Medical, Dental, and Vision Insurance

• Disability and Life Insurance

• Paid Vacation, Sick Time, and Holidays

• Retirement Plan

• Employee Assistance Program (EAP)

• Employee Discount Programs

Aunt Martha's Health & Wellness is an Equal Opportunity Employer committed to creating an inclusive workplace and providing opportunities for professional growth and development.

Aunt Martha's Health & Wellness