Executive Assistant

Job Description

Job Description

Why Kendall Howard? We’re a growing service and manufacturing company serving the IT infrastructure field, with a no-nonsense attitude: stay humble, work hard, and take on challenges head-first. Around here, you won’t just “do your job” — you’ll be part of a team that builds, solves, and delivers products we’re proud to put our name on. The benefits and pay are solid, but the real perk is being part of something that matters alongside people who care just as much as you do. Our Benefits We know benefits matter, and we’ve got you covered. Full-time employees enjoy: Medical, Dental & Vision coverage Supplemental insurance options 401(k) with company match Paid Time Off (PTO) Paid holidays Online apparel store

Who Will Thrive in This Role This position requires an exceptional level of trust, confidentiality, and discretion. You will work closely with an entrepreneurial CEO whose days move quickly, whose ideas are always evolving, and whose approach to business is energetic, creative, and rarely routine. The right person will enjoy that pace and bring positive energy, a sense of humor, and a steady presence to the partnership. Success in this role requires more than strong administrative skills—it requires emotional intelligence and excellent judgment. You must be able to read the room, anticipate what is needed, and understand when to ask questions, when to respectfully push back, when to help bring structure to a new idea, and when to step aside and allow the CEO to move forward. You will need the confidence to speak candidly, the discernment to know when and how to do so, and the professionalism to protect confidential information without exception. This is an ideal opportunity for someone who is adaptable, resourceful, energized by an entrepreneurial environment, and comfortable working alongside a leader who thinks big and moves fast. The best candidate will be able to balance professionalism with personality—someone who can keep pace, stay organized, have fun, and remain grounded even when the day does not go according to plan.

About the Role: The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, helping ensure priorities, schedules, communications, and business activities are managed effectively. This role serves as a trusted partner to the CEO and requires strong judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced manufacturing and service environment. The Executive Assistant also acts as a key point of coordination between the CEO, employees, customers, vendors, and other business partners.

Responsibilities: Manage and maintain the CEO’s calendar, including meetings, appointments, deadlines, business commitments, and personal obligations as requested. Coordinate meetings by scheduling participants, reserving meeting spaces, preparing agendas and materials, and arranging any necessary technology or refreshments. Monitor and help manage the CEO’s email, correspondence, and incoming requests, identifying urgent matters and ensuring appropriate follow-up. Draft, edit, format, and proofread emails, letters, presentations, reports, meeting materials, and other executive communications. Prepare and coordinate domestic and international travel arrangements, including flights, lodging, transportation, itineraries, and related documentation. Track commitments, action items, and deadlines to help ensure the CEO’s priorities and follow-up responsibilities are completed. Prepare the CEO for meetings by gathering relevant background information, documents, reports, and other materials. Attend meetings as requested, document key discussion points, prepare meeting notes, and communicate assigned action items. Serve as a professional and responsive point of contact between the CEO and employees, customers, vendors, community partners, and other external contacts. Coordinate leadership meetings, company events, customer visits, employee meetings, and other executive-level activities. Handle sensitive business, employee, financial, and personal information with a high degree of confidentiality and discretion. Assist with special projects, company initiatives, research, and presentations as assigned by the CEO. Organize and maintain electronic and physical records, documents, contact information, and executive files. Help prioritize competing requests and adjust schedules or plans when business needs change. Anticipate the CEO’s administrative and operational needs and proactively identify opportunities to improve organization, communication, and efficiency. Develop positive working relationships across all levels of the organization and support effective communication between the CEO and other departments.

Minimum Qualifications: Three or more years of administrative support experience, preferably supporting a senior executive, owner, or leadership team.

Kendall Howard provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability. We are dedicated to providing reasonable accommodations to qualified applicants with disabilities.