Office Assistant

Office Assistant (Onsite – Full-Time) Location: OnsiteChattanooga, TN We are seeking a highly organized and dependable Office Assistant to support daily office operations in a professional, fast-paced environment. This is a fully onsite role requiring consistent in-office presence during standard business hours. Key Responsibilities Provide high-level administrative support to the Office Manager, including calendar management, scheduling, and coordination of meetings and events Serve as the first point of contact by managing reception duties, greeting guests, and directing inquiries Plan, coordinate, and facilitate on-site and off-site meetings, trainings, and office events (including setup and breakdown) Manage office operations including supplies, kitchen upkeep, vendor coordination, and facility requests Support Project Managers with administrative tasks such as purchase orders, scheduling, and budget tracking Prepare correspondence, reports, presentations, meeting agendas, and minutes Assist with travel coordination and itinerary preparation Maintain office organization charts and assist with data analysis using Excel, PowerBI, and Visio Process invoices, track expenses, and ensure adherence to office budgets Support onboarding and offboarding processes in coordination with leadership and HR Oversee office access, security badging, and general office maintenance coordination Requirements High School Diploma or GED required Minimum 4 years of office or administrative experience Advanced proficiency in Microsoft Word, Excel, and PowerPoint Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work independently with a high level of accuracy and professionalism Demonstrated ability to handle confidential information with discretion Must be punctual, responsive, and a collaborative team player #J-18808-Ljbffr PTS Advance