Administrative Assistant - NE

Job Description

Job Description

West Angeles Church of God in Christ MUSIC ASSISTANT Reports to: Director of Music Position Type: Part-Time Position Summary: To provide clerical support to departmental staff. To assist in the maintenance of an environment of effective and efficient work in the Music Ministry. This will be done mainly by assisting in the maintenance of all workflow elements, creating unique and better ways of conducting as necessary. Key Responsibilities: Update and keep accurate information for the department Members Information Must Remain Confidential - Volunteers

Update procedural and office manuals

Coordinate, draft, and distribute monthly music calendar with church wide calendar

Assist in maintaining inventory of music equipment once a month

Keep track of music department expenses

Update and maintain Dropbox music files

Assist in the coordination of outside ministry events.

Collaborate with other departments on events and coordination of equipment and shared spaces.

Coordinate scheduling and logistics for approved guest musicians and artists as needed

Maintain confidentiality regarding sensitive information related to church operations

Typing, drafting correspondence (Must be proficient in Word, Excel, & Power Point)

Answering and making calls on behalf of Leadership

Recording, Distributing and Maintaining Staff Meeting Minutes Follow up on action items in staff meetings

Maintaining all files and records Filing system, both digitally and in house

Employee / Independent Contractor information

Rehearsal information Volunteer / Core group attendance

Musical selection recording – date, time, service

Preparing all material/documentation needed for weekend worship services Song files

Lyrics

Singer assignments

Disseminate departmental information via email, phone, or any other form of communication deemed appropriate

Assist with Music Department ‘Open Calls’

Skills & Qualifications: Working Knowledge of Planning Center Platform

Partial knowledge of Pro-Tools Software

Ability to work effectively in a team-oriented environment

A quick study

Music / Choir background a plus

Attributes: Adaptable, proactive, and solutions-oriented

Professional and personable with a servant-leader mindset

Strong integrity, discretion, and confidentiality

Flexible schedule to accommodate rehearsals, services, and special events

Working Conditions: Regular availability on Sundays

and during mid-week rehearsals or events

Occasional evening or weekend hours for rehearsals or special events