OUTREACH COORDINATOR (Administrative Specialist II)

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Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!

GRADE

11

LOCATION OF POSITION

This is a contractual (hourly) position.

301 W. Preston Street

Baltimore, MD 21201

Main Purpose of Job

The Outreach Coordinator supports the Marketing and Public Engagement efforts of the Department of General Services. The primary responsibility of the Marketing and Public Engagement Unit is to effectively promote, bring awareness to, and increase participation in General Services' programs. The Outreach Coordinator will support this effort by completing a variety of administrative tasks and planning activities related to coordinating, hosting, and attending a variety of events including instructional, educational, networking, and promotional events. This position will also support the Director of Marketing & Public Engagement in the completion of other tasks and activities related to marketing and operations, as needed.

POSITION DUTIES

Duties for this position include but are not limited to:

• Performing administrative tasks such as responding to inquiries from internal and external customers, ordering and receiving event supplies and materials.

- Coordinating, maintaining, and tracking all public engagement and outreach activities including educational, promotional, instructional, and networking events, workshops, and conferences by utilizing databases, spreadsheets, logs and reports. - Presenting virtual events and meetings. - Participating in project workgroups or sit on committees as requested. - Identifying opportunities to promote programs, resources, and services through outreach and educational events. - Transporting event equipment, materials, and supplies to and from events. - Event set-up and break-down including exhibit and marketing equipment, materials, and supplies. - Reviewing, formatting, analyzing, and interpreting data extracted from various sources. - Keep abreast of relevant regulations, policies, laws, etc.

MINIMUM QUALIFICATIONS

Education : Graduation from an accredited high school or possession of a high school equivalency certificate. Experience : Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes : 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s) . Include clear and specific information on your application regarding all qualifications.

• Proficient in a variety of computer software applications such as Microsoft Excel, GoTo Webinar and Eventbrite.

• Ability to communicate effectively both orally and in writing.

• Ability to conduct research and organize and present results.

• Excellent interpersonal and presentation skills.

• Strong organizational and time management skills.

• Independent decision making and critical thinking skills.

• Ability to be flexible and adapt to changing needs and time pressures.

LIMITATIONS ON SELECTION

This recruitment is limited to candidates willing to accept contractual employment.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact View email address on us.edajobs.com or call View phone number on us.edajobs.com with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at - click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.