Medical Records Specialist (part-time)

Medical Records Specialist (part-time)

Posted 15-May-2026 (CST) in Green Bay, WI, USA

Hourly, Part Time

Medical Records Specialist - 0.7 FTE, ON-SITE in Green Bay, WI - is responsible for maintaining all medical records for patients of the clinic. While working with the Electronic Health Record (EHR) systems, this person creates and retrieves electronic patient records, reconciles and resolves medical record discrepancies, accesses electronic files, updates electronic records/documents, prepares medical records for scanning and indexing. Responsible for making sure all medical records are up to date and verify that all information is accurate as well as managing the release of medical records in accordance with HIPAA and state regulations.

Essential Functions:

• Monitor and manage incoming department/patient documentation, including In-basket messaging, patient emails, and electronic faxes.
• Prepare charts for office visits.
• Retrieve patient medical records for physicians, technicians, or other medical personnel via fax, mail, and/or other ancillary EHR systems throughout the country.
• Scan manually and/or upload electronic records to/from EHR systems.
• Protect the security of medical records to ensure that confidentiality is maintained.
• Review records for completeness, accuracy, and compliance with regulations.
• Release information to people or agencies according to regulations

Other Job Functions:

• Retrieve and distribute mail.
• Order supplies as needed.
• Communicate with internal and external customers.
• Participate in Departmental meetings.
• Follow HIPAA and OSHA standard for safety and security of patients, staff, and self.
• Accept, willingly, all other duties as assigned.

Qualifications and Experience:

• High School Diploma or GED
• Experience in records management preferred
• Health Information Technology degree preferred

Knowledge, Skills, and Abilities:

• Knowledge of the Health Information Portability and Accountability Act (HIPAA) regarding release of medical records.
• Knowledge of clinical policies and procedures.
• Knowledge and experience in customer service concepts and techniques.
• Knowledge of baseline computer functions and ability to operate office equipment including phone, computer, fax machine, scanner, and photocopying machine.
• Ability to establish/maintain cooperative relationships with patients, their families, physicians, staff, and others.
• Ability to problem-solve and use judgment when performing work responsibilities.
• Ability to read, understand and follow oral and written instructions.
• Ability to respond to stressful/emergency situations in a calm and effective manner.
• Ability to multitask and manage several complex issues at one time: prioritization.
• Willingness/ability to adapt to the circumstances in the environment.
• Ability to communicate efficiently with individuals and groups, in writing, or by phone.

Physical Requirements/Work Environment:

• Position is on-site in Green Bay, WI
• Occasionally lift up to 10 lbs. Rarely push/pull up to 25 pounds.
• Regularly required to stand, sit, climb, balance, stoop, kneel, crouch or crawl; twist, bend, walk, use hand to finger, handle, or feel; reach with hands, arms.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and adjusting focus.
• Sit for prolonged periods of time.
• Work is performed in an office setting; desk/cubicle with chair, computer, and phone.
• The noise level in the work environment is usually quiet to moderate.

This above-mentioned job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so may the functions of this position.