Accounts Payable Specialist

Accounts Payable Specialist

Location: North Brunswick, NJ

Blue Star Architectural Glass, Inc. is a leading commercial glass fabricator serving the Northeast and beyond. With locations in New Jersey and Texas, we are rapidly expanding and looking for passionate professionals to grow with us.

We are currently seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to contribute meaningfully to a growing company. If you're driven, collaborative, and eager to learn, we want to hear from you.

What You'll Do

As the Accounts Payable Specialist, you will play a key role in ensuring the accuracy and integrity of our financial operations. You'll handle all aspects of vendor account management and support financial activities related to both our NJ and TX operations.

Key Responsibilities:

• Process and validate a high volume of invoices in our ERP system with accuracy and timeliness

• Enter and maintain vendor records, ensuring compliance with internal policies and external regulations

• Record journal entries in accounting software (QuickBooks, Viewpoint Vista, or similar) with proper coding

• Reconcile accounts including AP, AR, prepaid expenses, fixed assets, and payroll

• Manage incoming invoice documentation: open mail, scan, and input into ERP system

• Prepare financial statements, reports, and support month-end and year-end closing processes

• Support audit preparation and respond to audit inquiries as needed

• Provide bookkeeping and tax support as required (payroll, sales tax filings, income tax prep)

• Interface with vendors and internal departments to resolve discrepancies and maintain strong relationships

• Assist in process improvement initiatives to enhance the efficiency of the AP function

What You Bring

• Bachelor's degree in Accounting, Finance, or a related field (required)

• 24 years of relevant experience in accounts payable, preferably in a construction or manufacturing environment

• Proficiency in accounting systems such as QuickBooks, Viewpoint Vista, or Sage Intacct

• Solid working knowledge of Microsoft Office Suite (especially Excel); experience with CRM platforms is a plus

• Strong understanding of GAAP and financial recordkeeping

• Excellent organizational skills and meticulous attention to detail

• Ability to manage multiple tasks and meet deadlines in a dynamic, fast-paced setting

• Professional demeanor with strong interpersonal and communication skills

• High level of integrity, accountability, and adaptability