Office Assistant (Temporary)

Office Assistant

The Office Assistant provides operational support to the Beemok Hospitality Collection home office. This role is best suited for a highly polished, discreet, and proactive professional who thrives in a fast-paced, high-service environment.

Duties & Responsibilities

• Manage complex calendars and schedules with precision, conducting ongoing calendar analysis to ensure the executive's time is protected and well-allocated; resolve scheduling conflicts with professionalism and tact.

• Maintain office stock, including kitchen, supplies, and bathrooms, as needed

• Greet and welcome visitors in a professional manner, ensuring a positive first impression

• Answer incoming calls using phone systems, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette

• Prioritize competing demands and follow through on all assignments with a sense of urgency, sound judgment, and exceptional attention to detail.

• Draft, prepare, and proofread correspondence, internal communications, reports, presentations, and documents for accuracy, completeness, and alignment with brand standards.

• Handle all confidential matters, communications, and materials with the highest level of discretion and professionalism.

• Prepare detailed itineraries and logistics for business travel and events.

• Collaborate with cross-functional teams and departments on projects and initiatives as directed.

• Navigate sensitive scheduling and interpersonal dynamics with diplomacy, ensuring that communications and calendar matters are resolved with clarity and grace.

Required Skills & Experience

• Exceptional written and verbal communication skills, with the ability to draft executive-level correspondence independently.

• Proven ability to manage multiple priorities simultaneously with accuracy, efficiency, and composure under pressure.

• Outstanding organizational skills and meticulous attention to detail.

• Strong interpersonal skills and the ability to build trusted relationships with senior leaders, cross-functional colleagues, and external partners.

• Demonstrated ability to handle confidential information with discretion and exercise sound judgment in all matters.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with project management and scheduling tools.

Physical Requirements

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

• Ability to sit for extended periods at a desk or workstation throughout the workday.

• Ability to operate standard office equipment, including a computer, keyboard, and telephone, for prolonged durations.

• Ability to occasionally lift, carry, and move items up to 15 pounds, such as paper, files, and office supplies.

• Ability to stand, walk, bend, and reach as needed to perform standard office tasks.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.