Academy Administrative & Hospitality Coordinator

Are you a detail-oriented, service-driven professional who loves creating welcoming environments and enabling great learning experiences? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people. What you will be doing: As a key part of the Grundfos Academy Americas team, you'll create impact by enabling impactful learning experiences by ensuring our academy facilities, events, and hospitality services operate smoothly for employees and training guests across the organization. Your main responsibilities include: Coordinate meeting and event logistics including room bookings, calendar management, attendance tracking, badging, and tour scheduling across divisions Set up, refresh, and clean hospitality and refreshment stations; order catering for events while managing dietary requirements and budget Prepare training event collateral (name tents, agendas, swag) and configure meeting rooms with proper table layouts, AV equipment, and demo units Maintain inventory of hospitality supplies, swag, PPE, and demo equipment—tracking condition, location, and reorder needs Ensure AV and digital displays are operational before events, liaising with Facilities and IS to resolve equipment issues promptly Support pre-event communications to attendees and coordinate post-event cleanup and facility maintenance with the Facilities team What makes you a great fit: Above all, you are a detail-oriented, organized professional with a customer-service mindset, strong communication skills, and a proactive, hands-on approach to supporting training and event operations. We would also imagine that you have: Strong organizational and time management skills with the ability to support multiple activities simultaneously Excellent communication and interpersonal skills with a service-oriented mindset Basic experience in administrative support, hospitality, or event coordination—or a strong interest in developing in this area Ability to collaborate effectively with cross-functional teams including training facilitators, facilities, and IS It is a plus if you also have: Experience supporting corporate training programs, learning environments, or academy-style operations Familiarity with scheduling tools, learning/event coordination processes, or facility management systems Experience with inventory tracking or managing training materials and equipment The salary range for this position is $26.00 to $ 36.00 per hour. Individual pay will be determined based on market location and the candidate’s profile. The range listed is just one component of Grundfos’s total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. To learn more about our benefits, please visit: Grundfos Benefits Why you will love working here: A working environment built around your needs Annual bonuses, health insurance and a strong focus on well-being activities. Three days' additional paid leave for volunteering in your community. Access to on-demand training and learning sessions and carefully structured programs to pursue personal and professional development opportunities. To get to know us better, follow us on LinkedIn or Youtube. Check out Meet Our People to get to know some of your future colleagues and why they love working at Grundfos. Qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Grundfos is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristics protected by applicable law. Our hiring decisions are made on qualifications, merit, and business needs. We encourage all individuals of all backgrounds to apply. Learn more about your Rights as an applicant. If require an accommodation to complete your application or interview, please contact View email address on click.appcast.io. We are committed to providing a fair and accessible hiring process. #J-18808-Ljbffr GRUNDFOS