Office Administrator

The General Affairs Specialist serves as a foundational member of the new manufacturing facility, responsible for the initial physical setup and subsequent long-term operational management. This position acts as the primary architect of office and site infrastructure, ensuring the facility transitions from a construction or empty shell phase into a fully functional, high-efficiency working environment for both administrative and production staff. Key Responsibilities and Accountabilities Manage the end-to-end setup of office spaces, breakrooms, and conference areas prior to the plant launch. Identify, evaluate, and negotiate contracts with service providers for security, cleaning, landscaping, and waste disposal. Lead the selection and purchasing of all non-production furniture, ensuring ergonomic standards and budget compliance. Conduct regular walkthroughs to identify maintenance needs and ensure the facility meets professional standards. Supervise cleaning crews to maintain high standards of hygiene and organization across all office and common areas. Manage office layouts and seating assignments to accommodate headcount growth and departmental restructuring. Maintain a detailed and accurate registry of all non-manufacturing assets, including electronics, furniture, and appliances. Manage inventory and procurement for office supplies, pantry stock, and stationery to prevent shortages. Oversee incoming and outgoing mail, courier services, and the distribution of internal documents. Assist in developing evacuation plans, coordinating fire drills, and maintaining first aid and fire safety equipment. Implement and manage site-wide recycling programs and sustainable waste management initiatives. Assist in drafting the annual General Affairs budget and monitor monthly expenditures to ensure fiscal targets are met. Manage end-to-end hospitality and logistics for visiting corporate employees and customers, including the coordination of local transportation, hotel accommodations, catering, and the preparation of dedicated meeting or touchdown spaces to ensure a professional experience. Qualifications Bachelor’s degree in Business Administration, Hospitality Management, Facility Management, or a related field. Minimum of 3–5 years of experience in general affairs or facility operations, specifically within a manufacturing or industrial environment. Proven track record of participating in the setup, launch, or expansion of a new corporate office or production site. Demonstrated experience in sourcing, vetting, and managing third-party service contracts and industrial vendors. Competency in managing administrative budgets, processing invoices, and performing cost-benefit analyses for service contracts. Excellent verbal and written communication skills for interacting with government agencies, vendors, and corporate leadership. A strong commitment to providing a high-quality working environment for internal "customers" (employees). Ability to manage multiple timelines simultaneously, particularly during the critical facility setup phase. The flexibility to work in a fast‑paced, evolving environment where priorities change as the plant scales. Experience working within diverse or international corporate structures, with an understanding of various professional working styles. Prior experience or formal training in managing Occupational Safety and Health Administration (OSHA) workplace requirements and documentation. Willingness to work occasional evenings or weekends during the critical launch phase or to oversee facility emergencies and high‑priority visitor arrivals. Knowledge of SAP or similar Enterprise Resource Planning systems for requisitioning, asset management, and expense tracking is highly preferred. Bilingual in English and Chinese is a plus. For more information, please visit Disclaimer Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the position. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties, and responsibilities may change at any time with or without notice. We are an E.E.O. employer #J-18808-Ljbffr Cooler Master