Bid/Proposal Coordinator

Job Description

Job Description

Bid Coordinator (Contract-to-Hire)

Location: Westlake, OH Job Type: Contract-to-Hire Pay: $18-$22/hour Schedule: Full-time, Monday-Friday, 40 hours/week Work Environment: 100% On-Site

About the Opportunity

We are seeking a highly organized and detail-oriented Bid Coordinator to join a growing team that supports government and municipal contract opportunities. This is an excellent opportunity for an administrative professional who enjoys managing multiple priorities, meeting deadlines, and working in a collaborative team environment.

No prior bid experience is required. We are willing to train a strong administrative candidate with excellent attention to detail, time management skills, and a willingness to learn.

Key Responsibilities

• Research, review, and prepare responses to government and municipal bid solicitations.
• Ensure bid submissions are accurate, complete, and submitted by required deadlines.
• Gather and organize bid documentation, specifications, addenda, and supporting materials.
• Prepare bid packages and coordinate submission schedules.
• Complete bid bonds, insurance certificates, and compliance-related documentation.
• Manage multiple bids simultaneously while maintaining strict deadlines.
• Monitor procurement portals, bid platforms, email, and mail communications for opportunities and updates.
• Collaborate with internal teams regarding pricing, product availability, compliance requirements, and bid questions.
• Maintain vendor registrations, certifications, renewals, and prequalification documents.
• Conduct follow-up activities related to bid awards, bid tabulations, and competitive intelligence.

Qualifications

• 1+ year of administrative support experience in a professional office environment.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Team-oriented mindset with a willingness to assist others when needed.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Experience with procurement systems, bid portals, or government contracting is a plus, but not required.
• High school diploma or equivalent required; college degree not required.

What We're Looking For

The ideal candidate is:

• Detail-oriented and deadline-driven.
• Comfortable handling a high volume of work.
• Quick to learn new processes and systems.
• A strong communicator and team player.
• Able to work independently while maintaining accuracy and compliance.

Schedule & Work Environment

• Full-time, 8-hour shifts.
• Flexible start time between 7:00 AM and 9:00 AM.
• Consistent daily schedule required.
• Business casual dress code.
• On-site training and onboarding provided.

Pay Details: $18.00 to $22.00 per hour

Search managed by: Victoria Daggett

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.