Administrative Support Coordinator, APIDA

Apply now Job no: 559200 Work type: Staff Location: Sacramento Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Classification Title: ASC II Priority Application Date (Posting will remain open until filled): Tuesday, June 30, 2026 @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction of the Director and AVP, the Administrative Support Coordinator provides comprehensive administrative, operational, and program support to advance the APIDA Center, APPEX, and CSU Asian American Grant (CSU ASAP) initiatives). The position also provides high-level administrative, operational, and clerical support, acting as a key liaison between the AVP, staff, and external stakeholders. The incumbent is responsible for maintaining, tracking and reconciling program fiscal records; supporting program operations implementation and evaluation; and coordinating projects, convenings, meetings, and events with campus and community partners. This role also includes guiding new and continuing students through university processes and providing program‑related support to students and staff. This position requires independent judgment to gather, analyze, and interpret information, apply university and program policies, and resolve issues. The incumbent utilizes a full range of office technologies and systems, including word processing, spreadsheets, data management platforms, and communication tools, to support daily operations and strategic initiatives. FLSA : Non-Exempt (eligible for overtime compensation) Anticipated Hiring Range : $4,367 per month (Step 1) CSU Classification Salary Range : $4,367 per month (Step 1) -$6,362 per month (Step 20) Salary step placement will be determined based on relevant qualifications and professional experience. Recruitment Type : Regular ( Probationary) Time Base : Full-Time Work Hours : Monday to Friday, 8:00 am to 5:00 pm. Summer Hours (May - August) will be 7:30am - 4:00pm with a 30 minute lunch. APPEX (Asian Pacific Promoting Educational Excellence) is a mental health and wellness cohort program open to all incoming students. It integrates student support services, interdisciplinary curriculum, and co‑curricular programming, centering on nutrition, mental health, and psychosocial development within the sociocultural and lived experiences of Asian American, Native Hawaiian, and Pacific Islander (AANHPI) communities. APPEX broadens access to academic support, career exploration, and wellness resources, fostering both personal growth and professional readiness. For more information, visit Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience coordinating and/or performing administrative support functions in a complex administrative environment Experience setting priorities, meeting deadlines, evaluating and making recommendations pertaining to operational and procedural matters Expertise with office software packages (e.g., Microsoft Office) and office equipment Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other programs and programs Ability to provide lead work direction, training, and guidance to student assistants or other office staff and provide input to performance evaluations, when needed. Ability to work with frequent interruptions Ability to work creatively and independently under general direction related to program goals Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations Ability to prepare correspondence and utilize spreadsheets and databases Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. Ability to maintain program website Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems Ability to use social media to professionally represent the workplace Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations Knowledge and understanding of protecting and securing sensitive and confidential data and other forms of information Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment Satisfactory completion of the background check process. Preferred Qualifications Experience working in higher education Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Knowledge of budget policies and procedures, scholarships, and financial record tracking Proficiency with Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; Add/Drop procedures Experience with preparation of the course schedule, including scheduling classes and reserving rooms Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference Documents Needed to Apply Resume Failure to upload required documentation may result in disqualification. Equal Employment Opportunity California State University, Sacramento is an affirmative action / equal opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. Jeanne Clery Campus Safety Act Notification Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at . The ASR contains the current security and safety‑related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at View email address on click.appcast.io. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Out of State Employment Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (upon date of hire) to reside in the State of California. Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e., H‑1‑B Visa). Note to Applicants Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised June 16, 2026 (6:30 AM) Pacific Daylight Time Applications Close Open Until Filled #J-18808-Ljbffr California State University, Sacramento