Senior Executive Assistant

Job DescriptionJob DescriptionWe are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our president. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help drive efficiency across the organization. This paid position offers an exciting opportunity to be at the heart of our operations, supporting the President and contributing to our overall success.ResponsibilitiesManage complex calendars, schedule meetings, and coordinate appointments to optimize time for the presidentPrepare, proofread, and organize documents, reports, and correspondence using Microsoft Office Suite including Word, Excel spreadsheets, and other productivity softwareMaintain accurate filing systems both electronically and physically, ensuring quick retrieval of information when neededFacilitate data entry tasks with high accuracy, supporting various administrative and operational projectsProvide exceptional customer service by addressing client inquiries promptly and professionally via phone or emaiPersonal assistant responsibilities including travel arrangements, calendar management, and task prioritization for the presidentRequirementsExcellent computer literacy with proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity softwareStrong organizational skills with the ability to multitask efficiently in a fast-paced environmentExceptional communication skills, including phone etiquette and client communication experienceBilingual abilities (Spanish or Portuguese)are essential to effectively serve diverse clients and team membersDemonstrated ability to manage calendars meticulously and prioritize tasks effectivelyTechnical proficiency in data entry, proofreading, filing systems, and general office proceduresPrevious experience as a personal assistant or executive assistant is highly recommended United Cocoa Processor