Disbursement Accounting Assistant

Disbursement Accounting Assistant

The Disbursement Accounting Assistant provides essential operational support to the Disbursements and Reporting team. Working under the direction of the Disbursements & Reporting Manager, this role ensures accurate processing, posting, and reporting of County tax disbursements. The position requires strong analytical skills, exceptional attention to detail, and the ability to maintain accuracy in a fast-paced, deadline-driven environment.

Essential Duties

Data File Uploads

• Receive, load, validate, and maintain daily data files for Property Taxes, Special Inventory Taxes, Hotel Occupancy Taxes, Beer & Wine Permits, and other county fees.
• Identify and resolve file errors or ensure accurate downstream processing
• Maintaining organized documentation to support audit trails and internal controls.

Disbursement Processing

• Prepare, verify, and process disbursements in accordance with established schedules and regulatory requirements.
• Ensure accurate posting of transactions and support compliance with local, state, and federal regulations.
• Assist in maintaining internal controls that safeguard financial integrity.

Reconciliation

• Perform daily, weekly, and monthly reports and reconciliations to ensure all disbursements, postings, and receipts balance across systems.
• Investigate variances using logical reasoning and escalate discrepancies requiring managerial review.

Reporting and Data Validation

• Assist in compiling and validating data for the Monthly Report of Taxes and Fees (MRTF) and other recurring financial reports.
• Format, proof, and prepare reports for internal leadership, external agencies, and audit requirements.
• Contribute to improving clarity, consistency, and accessibility of reporting materials. Month-end support
• Support month-end close activities, including preparing files, running scheduled processes, validating outputs, and confirming accuracy.
• Ensure all month-end tasks are completed accurately and on time to support departmental deadlines.

Communication

• Monitor and respond to incoming FTP site requests, ensuring timely retrieval, distribution, and documentation of files.
• Serve as a communication link between internal teams and vendors, regarding disbursement-related inquiries.

Additional Responsibilities

• Perform additional responsibilities as required to support the accounting department and Harris County Tax Office with special projects, audits, and process improvements as assigned

Harris County is an Equal Opportunity Employer. If you need special services or accommodations, please call View phone number on click.appcast.io or email View email address on click.appcast.io. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.