Office Administrator

Overview Office Administrators – multiple levels (I, II, III) within the General Professional track. This position is patient-sensitive and requires immunization per CDC standards and hospital policy, with limited exemptions for medical contraindications or religious beliefs. The department may hire at various job levels and pay rates based on business need and budget. Job Summary We are looking for a self-motivated, well-organized, outgoing person to join our team as an Office Administrator. This position provides direct faculty support at the Huntsman Cancer Institute and is located at the University of Utah. Strong written and verbal communication, a proactive, solution-oriented mindset, and relationship management are essential. Responsibilities Oversee general office operations and coordinate daily office environment activities (maintenance, supplies, duties to ensure smooth operation). Coordinate office equipment maintenance and initiate facility repair requests with building management or outside vendors. Work with executives and management on coordination of local culture and engagement initiatives, including planning and logistics. Act as the face of the office; develop and maintain relationships with building management, services, vendors, caterers, and internal departments. Coordinate and schedule internal and external meetings, and conference/video calls for leaders. Manage office budget and contract/price negotiations with vendors where applicable. Perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and back-office functions as directed. Follow supervision guidelines and apply basic to moderate independent judgment based on role level. Minimum Qualifications by Level Office Administrator, I : Requires a bachelor’s (or equivalency) + 2 years of related work experience or a master’s (or equivalency). Office Administrator, II : Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of related work experience. Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of related work experience. Qualifications and Skills Ability to communicate effectively in writing and verbally; strong organizational and priority-management skills. Ability to be a self-starter, solution-oriented, with a positive attitude; capable of building relationships with internal and external partners. Proficiency in coordinating meetings, coordinating office operations, and managing vendor relationships. Preferred experience with office software and systems; ability to learn new programs quickly. Preferences Prior University and Huntsman Cancer Institute experience preferred. Moderate to advanced computer skills; strong proficiency with Microsoft Word, Excel, and Outlook. Familiarity with Microsoft Access and PowerPoint; ability to learn new programs quickly. Strong organizational capacity, ability to balance priorities, and follow-through across diverse responsibilities. Punctual, professional, and a team player; able to work independently under supervision. Additional Information The University is a participating employer with Utah Retirement Systems (URS). Some information on URS benefits and post-retirement rules is available through URS and University Human Resources. This position may require a criminal background check and/or drug screen. The University of Utah is an equal opportunity employer and does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, or protected veteran status. Reasonable accommodations in the application process are provided upon request. For more information, see the University of Utah Non-Discrimination page and Title IX resources. #J-18808-Ljbffr