Purchasing Manager and Facilities Manager

Job Description

Job Description

We are looking for an experienced Purchasing Manager and Facilities Manager to oversee procurement operations and support the efficient management of agency facilities in Petersburg, Virginia. This role combines strategic sourcing, contract coordination, asset oversight, and facility support to help maintain compliant, cost-effective, and well-documented operations. The ideal candidate will bring strong purchasing knowledge, sound administrative judgment, and the ability to coordinate across vendors, staff, and service providers.

Responsibilities:
• Direct the acquisition of goods, equipment, vehicles, and services while ensuring all purchasing activity aligns with agency, state, and federal requirements.
• Lead the requisition and bid process by developing clear specifications, soliciting competitive responses, and supporting contract and price negotiations with vendors.
• Partner with contract administrators to confirm service delivery and maintain accurate documentation of contractor performance and related records.
• Administer insurance coverage for buildings, vehicles, and agency equipment, ensuring policies remain current and appropriate for operational needs.
• Maintain fixed-asset records by conducting periodic physical inventories and verifying the accuracy of inventory documentation across agency locations.
• Supervise assigned support staff, including procurement and maintenance personnel, and provide coverage for time-sensitive operational matters when needed.
• Oversee facility security measures such as alarms, keys, access control, and emergency response coordination for agency properties.
• Act as the primary contact for landlords, lessors, and service providers by monitoring lease obligations, inspecting leased spaces or equipment, and coordinating maintenance activities.
• Manage telecommunications services and prepare administrative and financial reports, including vendor data and information that supports annual budget planning.
• Recommend and help implement procedures related to procurement, facilities, equipment, and fixed assets while consistently working in accordance with applicable laws and agency policies.• Experience managing purchasing, procurement, or sourcing activities for goods and services in a regulated or policy-driven environment.
• Working knowledge of competitive bidding, purchase requisitions, contract administration, and vendor coordination.
• Ability to maintain organized records related to inventory, insurance, fixed assets, and administrative reporting.
• Experience supervising staff and handling operational priorities across procurement and facilities functions.
• Familiarity with building operations, access control, maintenance coordination, and support for leased properties or equipment.
• Strong written and verbal communication skills with the ability to work effectively with internal teams, vendors, and external partners.
• Proficiency in preparing reports, tracking data, and supporting budget-related administrative processes.
• Demonstrated commitment to compliance, sound judgment, and adherence to organizational policies and applicable regulations.