Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Secretary (Office Automation)

Internal Revenue Service

Indianapolis, IN
Job Title

Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

1. Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.

2. Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries and administrative staff in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.

3. Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.

4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished.

5. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for conferences.

Standard Position Descriptions (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.

Apply
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Indianapolis, IN vacancy
  • Secretary (Office Automation)
    Large Business & InternationalWHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange & Offshore Strategy...
    Work at office

    US Government Jobs

    Indianapolis, IN
    3 days ago
  • Secretary (Office Automation)
     ...by scheduling, canceling and shifting appointments based on the manager's commitments.Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when... 
    Work at office
    Shift work

    Internal Revenue Service

    Indianapolis, IN
    3 days ago
  • Secretary (Office Automation)
     ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own... 
    Work at office

    Treasury Department

    Indianapolis, IN
    2 days ago
  • Executive Office Administrator
     ...Barron's Top 40 RIA in 2024. SUMMARY: Our Client Service Department consistently strives for service excellence. The Executive Office Administrator is a critical role and we are looking for someone who is outgoing, friendly, organized and committed to providing our... 
    Work at office
    Full time
    Contract work
    Temporary work
    Part time
    Work experience placement
    Internship
    Flexible hours

    Allworth Financial

    Indianapolis, IN
    19 hours ago
  • Elementary Secretary
     ...School Secretary (Principal/Treasurer/Attendance) Under direct supervision, the School Secretary (Principal/Treasurer) performs school...  ...various reports for audit and administration, as well as providing general office support. Performs related work as directed.... 
    Work at office

    Metropolitan School District of Warren Township

    Indianapolis, IN
    7 hours ago
  • Executive Administrative Assistant
     ...onsite meetings will include assisting with IT matters, video conferences and conference calls Greeting clients when they arrive to the office location and seating them in the appropriate conference rooms Managing internal events; meeting and coordinating with staff members... 
    Work at office

    Trustpoint.One

    Indianapolis, IN
    2 days ago
  • Substitute Secretary

    $15.5 per hour

     ...Position Type: Substitute Secretary/Substitute Secretary Date Posted: 9/3/2024 Location: Franklin Borough School...  ...High School diploma required. Prior secretary or school office work preferred. Responsibilities: Support district... 
    Work at office
    Hourly pay

    Franklin Borough School District

    Indianapolis, IN
    4 days ago
  • Patient Access Coordinator
     ...all workers comp and outside doctor referrals on a daily basis. ADP, Athena, OrthoTalent, Incident reporting, Meditech, Microsoft Office, TheraOffice, Insurance systems Requirements: High school diploma/GED required 1-2 years of patient registration experience required... 
    Work at office
    Monday to Friday
    Shift work

    OrthoIndy Northwest

    Carmel, IN
    8 hours ago
  • Executive Office Administrator
     ...strategically for retirement. Summary: Our Client Service Department consistently strives for service excellence. The Executive Office Administrator is a critical role and we are looking for someone who is outgoing, friendly, organized and committed to providing our... 
    Work at office
    Full time
    Temporary work
    Work experience placement

    TRC Talent Solutions

    Indianapolis, IN
    8 days ago
  • PATIENT ACCESS COORDINATOR
     ...Access Coordinator Responsible for assisting patients in accessing care, treatment, and results. Providing backup for the back-office Patient Navigator, and Intake will be the primary work duty; however, other duties in service of patient access and quality assurance... 
    Work at office

    Health & Hospital Corporation

    Indianapolis, IN
    1 day ago
  • Patient Intake Coordinator

    $20 - $24 per hour

     ...efficiencyOrder and organize patient materials as neededScan and upload documents into patient recordsAssist with outgoing shipments and general office organizationPerform other duties as needed to support the Center's successSkills and Experience We're Looking For:Excellent... 
    Work at office
    Monday to Friday

    Clear Choice USA

    Indianapolis, IN
    1 day ago
  • Executive Assistant
     ...related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the... 
    Work at office
    Full time
    Remote work
    Flexible hours
    Weekend work
    Afternoon shift

    Confidential Jobs

    Indianapolis, IN
    4 days ago
  • Patient Experience Coordinator
     ...experience, patient retention, and practice growth. Position Summary The Patient Experience Coordinator is a key member of the front office team and serves as a primary point of contact for patients throughout their journey with Wise Aesthetics. This individual helps... 
    Work at office

    Integratedcooling

    Carmel, IN
    19 hours ago
  • Executive Assistant
     ...Indianapolis headquarters, holding delegated authority for day‑to‑day office operations in addition to executive support. The ideal...  ...implementing workflows for drafting, research, summarization, and task automation. Office Management (Designated Onsite EA): For the EA... 
    Work at office
    Flexible hours
    Shift work

    REN

    Indianapolis, IN
    4 days ago
  • Patient Access Representative
     ...providing exemplary customer service. The position will support U.S Urology Partners by providing clerical support to all areas of the office.What You'll Be DoingExceed daily expectations and goals, with minimal error, while maintaining contact with manager regarding... 
    Work at office
    Local area
    Night shift

    Urology of Indiana

    Carmel, IN
    2 days ago
  • Executive Assistant
     ...mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best... 
    Work at office
    For contractors

    Cybermedia Technologies

    Indianapolis, IN
    19 hours ago
  • Executive Assistant
     ...(CAR) monitoring and Community Services Block Grant (CSBG) Organizational Standards compliance. This position manages executive office operations, coordinates Board of Directors governance activities, maintains agency-wide compliance documentation, and supports organizational... 
    Work at office
    Full time

    Community Action Of Greater Indianapolis

    Indianapolis, IN
    3 days ago
  • Executive Administrator
     ...special projects, presentations, and reports and provides additional support as assigned. They also collaborate with other Central Office associates to manage office activities and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the... 
    Work at office
    Remote work
    Relocation
    Flexible hours

    TriMedx

    Indianapolis, IN
    3 days ago
  • Executive Assistant
     ...confidentiality and creative problem-solving strongly contribute to success in the role. This position is based on-site in our Indianapolis, IN office. Qualified candidates must currently reside within 75 miles of the Indianapolis, IN area.Essential FunctionsExecutive Support:... 
    Work at office

    The Heritage Group

    Indianapolis, IN
    3 days ago
  • Patient Access Representative
     ...other patient needs at the appropriate facility. The Patient Access Representative coordinates services among the patients, physician offices, insurance carriers, and service departments. This position ensures insurance entry, verification, network benefits and eligibility... 
    Work at office

    Orthoindy

    Indianapolis, IN
    1 day ago
  • Executive Assistant

    $45 - $50 per hour

     ...for an Executive Assistant to provide executive-level administrative, organizational, and strategic support to the Chief Operating Officer ("COO"), with the possibility of extending support to one additional senior executive as workload requires. Candidates can be based... 
    Work at office
    Hourly pay
    Flexible hours
    Shift work
    Afternoon shift

    Faegre Drinker Biddle & Reath LLP

    Indianapolis, IN
    4 days ago
  • Executive Assistant
     ...experience (VP/SVP/C-Suite leaders) *Exceptional organizational skills and the ability to manage multiple priorities. *Strong Microsoft Office Suite skills, especially in Outlook and PowerPoint. *Experience coordinating meetings, calendars, and travel arrangements. *... 
    Work at office
    Temporary work
    Work experience placement
    Local area

    Wurth Industry US

    Greenwood, IN
    2 days ago
  • Senior Executive Assistant
     ...and experienced team excited by project challenges that tap into our passion for solving problems. The EAA-II to the Chief Executive Officer and President serves as a strategic business partner and key liaison for both offices with the leadership team, staff, clients and... 
    Work at office
    Temporary work
    Work visa
    Shift work

    Infrastructure Engineering

    Indianapolis, IN
    3 days ago
  • Executive Assistant to the Superintendent
     ...Executive Assistant to the SuperintendentPosition Title: Executive Assistant to the Superintendent School/Department: ESC/Office of the Superintendent Supervisor: Superintendent Start Date: 11/4/2026 Terms of Employment: 260-day Employment Agreement FLSA: Exempt Persons... 
    Work at office
    Afternoon shift

    CARMEL CLAY SCHOOL CORPORATION

    Carmel, IN
    8 hours ago
  • Go! Key Holder
     ...sales, customer service, merchandising, inventory control, and loss prevention Basic computer skills, POS system and Microsoft office Able to perform basic math functions Flexible and strives in fast paced environment Attention to detail Job Posting Information... 
    Work at office
    Part time
    Flexible hours
    Shift work
    Night shift
    Weekend work
    Afternoon shift

    Attic Salt LLC

    Indianapolis, IN
    1 day ago
  • Presuit Secretary

    $20 per hour

     ...Presuit Secretary Indianapolis, Indiana, United States At Morgan & Morgan, the work we do matters. For millions of Americans, we'...  .... We are seeking a qualified Pre-Suit Secretary to join our office. In this role, you will be responsible for managing the law firm... 
    Work at office
    Full time
    Work experience placement
    Local area
    Remote work

    Morgan & Morgan, P.A.

    Indianapolis, IN
    9 hours ago
  • Patient Access Representative - Physical Therapy & Rehab - Hillsdale
     ...Administrative & General Support Job Family Administrative / Secretarial Department Patient Access Ambulatory Schedule Full-time Facility...  ...Two years of experience in customer service or healthcare office setting preferred. High School Diploma or GED required.... 
    Work at office
    Full time
    Shift work

    Community Health Network

    Indianapolis, IN
    2 days ago
  • Assoc Patient Access Rep - OB_GYN Care - Castleton
     ...Rep - OB_GYN Care - Castleton Job Ref 2604608 Apply Today! Category Patient Support Job Family Patient Service Rep / Physician Office Department OB_GYN Care 7120 2500 Schedule Part-time Facility Community Physician Network Castleton Shift Day Job Hours 4 (8) HOUR... 
    Work at office
    Part time
    Shift work

    Community Health Network

    Indianapolis, IN
    3 days ago
  • Executive Assistant
     ...of professionals, please visit ChristyPaddockAdvisors.com. As the Executive Assistant, you will be working full-time and in the office (MondayFriday, 8:30am5:00pm) supporting our Managing Partner with email, calendar management, communications, office coordination,... 
    Work at office
    Full time

    Springline Advisory

    Indianapolis, IN
    19 hours ago
  • Executive Assistant
     ...our team as the Executive Assistant to provide administrative support for the President & CEO, Vice President & Chief Grantmaking Officer and Chief Financial Officer. This position coordinates administrative support functions for the Foundation and organizes internal meetings... 
    Work at office
    Full time
    Afternoon shift

    Richard M. Fairbanks Foundation

    Indianapolis, IN
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!

Related searches