Documentation Specialist II

Documentation Specialist II

Location: Westlake, OH 44145

End-Client: Large Oil & Gas Company

Pay: $30 - $35.09/hr.

Benefits: Comprehensive benefits (401K, Health, Dental, and Vision) through Icon Consultants are available

Job Type: 6 – month contract role

Job Brief

This temporary role supports the HSSE Risk Systems team by managing, updating, and maintaining OMS ‐ controlled documents. The position focuses on document lifecycle control, ensuring compliance with OMS requirements, version governance, and alignment with HSSE risk frameworks.

Duties and Responsibilities

• Support the management of OMS-controlled documents, including creation, updates, revisions, and archiving.
• Ensure all controlled documents meet OMS formatting, numbering, and content standards.
• Coordinate with document owners, SMEs, and stakeholders to gather required updates and verify accuracy.
• Maintain version control and track changes within the controlled document system.
• Assist in preparing documentation for reviews and HSSE compliance assessments.
• Perform quality checks to ensure consistency and alignment with HSSE Risk Systems requirements.
• Support process improvements for document workflows and governance.
• Generate reports related to document status, overdue reviews, and approval progress.

Qualifications

• 3-5 yrs experience in similar role Strong attention to detail and ability to manage multiple concurrent document tasks.
• Proficiency with Microsoft Office applications; experience with SharePoint or similar systems is a plus.
• Strong communication skills and ability to collaborate with cross ‐ functional teams.

Competencies

• Excellent written communication and document editing skills.
• Strong organizational and analytical abilities.
• Professionalism and the ability to work independently with minimal supervision.
• Ability to manage deadlines and maintain documentation accuracy under time pressure.

Working Conditions / Physical Requirements

• Role is hybrid 3 days on site in Westlake, OH and involves extensive computer-focused tasks.
• Must be available to work standard business hours or fixed hours as agreed for the temporary assignment.

Disclaimer: This job description may not list all duties for this position. The incumbent in the position may be asked to perform other duties. The company reserves the right to revise the job description at any time. This job description is not a contract for employment, and either the incumbent or the company may terminate employment at any time, for any reason.