Administrative Assistant

Job Description

Job Description

We are seeking a highly organized, detail-oriented Administrative Assistant to support our Warehouse Team. This role serves as a key resource for site leadership and cross-functional departments, helping to ensure efficient communication, accurate reporting, and smooth day-to-day operations. The ideal candidate will thrive in a fast-paced warehouse environment, possess strong administrative and organizational skills, and enjoy supporting employees at all levels of the organization.

Key Responsibilities

• Coordinate activities for the office and warehouse to ensure efficiency and maintain compliance with company policies 
• Process and reconcile monthly company credit card expenses ensuring proper documentation and coding. 
• Assist Warehouse with freight invoice management 
• Create and convert purchase orders and purchase requisitions based on business needs 
• Liaison with building landlord and all site vendors 
• Participate in the facilities Safety program 
• Solicit and provide ideas for the elimination of waste, continuous improvement and defect prevention 
• Assist all departments with the general administrative functions, which can include but not limited to, food ordering, meeting set up, activity set up and document retention 
• Manages and promotes site Employee Engagement, Community Service, and Employee Recognition Programs. 
• Ensures accurate and timely preparation, receipt and distribution of correspondence, reports, forms, presentations, and other documents as requested. 
• Maintain organized processes to ensure timely task completion and communication  
• Keeping an inventory of office supplies and ordering as needed 
• May sign for incoming and outgoing packages and route to appropriate party 
• May perform filing, typing and other administrative duties as requested 
• Additional support activities as assigned 
• Maintain employee access badge system ensuring that only those authorized have access. 
• Responsible for all site-owned IT responsibilities 
• Support the off-site Human Resources team by facilitating day-to-day administrative HR activities such as but not limited to, scanning of documents, password resets, new employee orientation, answer basic employee questions.  
• Other duties as assigned. 

Qualifications

• High school diploma or equivalent.
• 3-5 years of corporate administrative experience.
• Superior attention to detail.
• Highly proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, and some proficiency in Visio.
• Excellent verbal and written communication skills.
• Clear and professional telephone skills.
• Ability to consistently multi-task.
• Ability to handle and manage changing priorities.

Why Join Our Team?

This is more than an administrative role, it's an opportunity to become a central part of a dynamic team and make a visible impact every day! As the Administrative Assistant, you'll work closely with site leadership, warehouse teams, and employees across the organization, helping keep operations running smoothly while supporting programs that recognize and engage our workforce. If you enjoy variety in your workday, thrive in a fast-paced environment, and take pride in being the person others rely on, you'll find this role both rewarding and energizing. From coordinating important meetings and events to supporting employee engagement initiatives and operational reporting, your contributions will directly influence the employee experience and the success of the site.

Join a team where your organization, communication, and problem-solving skills will be valued, and where you'll have the chance to grow, collaborate, and make a meaningful difference!