Assistant Project Manager

Job Description

Assistant Project Manager – Construction

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About the Role

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A leading privately held real estate owner and developer in New York City is seeking a detail-oriented Assistant Project Manager to support construction projects from substantial completion through final Certificate of Occupancy.

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The ideal candidate has a strong understanding of NYC construction closeout requirements, can confidently interpret construction drawings and contracts, and is highly organized and proactive in coordinating with project teams to ensure all inspections, sign-offs, and outstanding items are completed on schedule.

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Key Responsibilities

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• Support construction project closeout from substantial completion through final Certificate of Occupancy.
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• Track and secure all required Technical Reports (TRs), inspections, and sign-offs.
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• Coordinate with expediters, engineers, special inspection agencies, and contractors to resolve outstanding items and keep projects on schedule.
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• Review and interpret construction drawings and specifications to ensure work aligns with design and code requirements.
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• Review contracts and scopes of work to confirm closeout responsibilities and requirements.
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• Maintain organized tracking spreadsheets for closeout items, documentation, and deadlines.
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• Proactively identify potential issues and resolve outstanding items before they delay project completion.
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• Provide regular updates to Project Managers and leadership regarding progress, risks, and next steps.
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Qualifications

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• Strong ability to read and interpret construction drawings, specifications, contracts, and scopes of work.
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• Working knowledge of NYC construction closeout requirements, including Technical Reports (TRs), inspections, and sign-offs.
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• Experience coordinating with expediters, engineers, and special inspection agencies to obtain final Certificates of Occupancy.
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• Advanced proficiency in Microsoft Excel, Word, and Project.
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• Strong organizational skills and the ability to effectively track multiple tasks and deadlines.
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• Proactive, detail-oriented approach with the ability to anticipate next steps and keep projects moving independently.
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Preferred Qualifications

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• Experience with multifamily or mixed-use construction projects in New York City.
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• Familiarity with NYC Department of Buildings filings and processes.
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