Corporate Executive Administrator

Job Description

Job Description

General Purpose:

The Corporate Office Administrator provides high level administrative and organizational support to the CEO, CFO and CCHO. The Corporate Office Administrator ensures efficiency of the corporate office and plays a key role in managing schedules, supporting governance and board relations, along with day to day communications and operations that support executive leadership and the mission of the organization. The Administrator serves as a key liaison between the CEO, internal leadership, the Board of Directors, residents and external stakeholders.

Essential Duties and Responsibilities:

• Coordinate and facilities long-range plans and specific functions/meetings of the Board of Directors and its JSI Board, Executive, Finance, Investment, Quality, Home Care Board.
• Organizes and supports board meetings and internal meetings, including scheduling, compiling materials, recording minutes with accuracy and discretion, including confidential information and documents.
• Prepare and edit correspondence, presentations, and reports on behalf of the CEO, CFO and CCHO.
• Assists in coordinating agenda and materials including presentations for specific functions and meetings of the Corporate Executive Group and other managers as necessary.
• Support the operations of the corporate office, including supply management, vendor coordination and general office administration.
• Represents the CEO in meetings or on committees as needed, ensuring follow-through and alignment of next steps.
• Facilitate effective communication and collaboration among departments, including operations, clinical services and resident engagement.
• Maintain confidential files and documents related to leadership, strategic planning and regulatory compliance.
• Assists in the creation and distribution of corporate communications, creating newsletters and executive messaging in support of CEO and senior leadership.
• Coordinates logistics for internal events, leadership retreats, and donor or community functions hosted by the CEO.
• Assists in planning organizational ceremonies and town halls in collaboration with relevant departments.
• Gathers all corporate credit card receipts and schedules out for coding and processes credit card payment voucher.
• Prioritizes conflicting needs, handles matters expeditiously, proactively and follows-through on time sensitive projects.

Other Related Duties

• Provide Notary Public Services to residents and staff.
• Perform general office duties such as ordering supplies and ensuring all office equipment is maintained and up to date.
• Acknowledges and respects the confidentiality of this work and position at all times.

Judson Core Values: This position demonstrates the ability to uphold and embody Judson’s Core Values:

Accountability : I take responsibility for my actions and decisions and follow through on my commitments.

Belonging : I value diverse perspectives and treat everyone with mutual respect.

Collaboration : I engage with others to achieve shared goals.

Communication : I actively listen to learn and share clearly and respectfully.

Innovation: I seek creativity, curiosity, and new ideas.

Integrity: I do the right thing every time.

Minimum Qualifications, Education and Certifications:

Required Qualifications:

• Bachelor’s degree in Business Administration, or closely related field from an accredited institution, or
• Associate Degree with minimum three (3) years of relevant work experience in fast-paced, office environment supporting Corporate Level executives, preferably in non-profit organizations.
• Must be proficient with Microsoft Word and Microsoft Excel as well as a functional working knowledge of other Microsoft Office suite programs.
• Excellent communication, presentation, organizational, and time management skills with a strong background in successfully delivering exceptional customer service and strong attention to detail.
• Ability to work in a fast-paced environment with minimal supervision, time management skills to ensure completion of duties and be a forward looking thinker who actively seeks opportunities and proposes solutions.
• Ability to routinely travel locally and periodically work a non-traditional schedule/outside regular business hours if needed

Preferred Qualifications:

• Non-profit experience preferred
• Notary Public, or willing to become a Notary Public