Administrative Assistant I
$35 - $38 per hourDirectedLINK LLC
Job Description
Job Description
Title: Administrative Assistant I
Employment Type: Contract (6 months)
Compensation: $35.00–$38.00 per hour
Location: Downtown Los Angeles, California
Work Model: Hybrid, with Monday and Tuesday in office. 9/80 schedule, with hours as early as 7:00 a.m.–4:45 p.m. and every other Friday off.
Industry: Public-sector utility
Work Authorization: Applicants must be authorized to work in the United States for any employer. Sponsorship is not available for this position.
Company Overview
We are supporting a public-sector utility in downtown Los Angeles looking to hire an Administrative Assistant I. The team values experienced administrative professionals who are comfortable supporting senior management and working closely with colleagues across the department.
Position Summary
The Administrative Assistant I will handle daily administrative requests, prepare reports and correspondence, and coordinate purchasing and payment paperwork. Success in this role depends on keeping accurate records, following up on outstanding items, and communicating clearly when priorities change.
Key Responsibilities
- Coordinate requisitions and payment requests, review supporting documents, and follow up on missing information.
- Prepare recurring reports using established templates, gathering information from multiple sources and meeting submission deadlines.
- Draft and format correspondence, spreadsheets, and report materials for distribution.
- Maintain tracking sheets, databases, and departmental files so records remain accurate and easy to retrieve.
- Process corporate card purchases and reconciliations, and assist cardholders with related documentation.
- Prepare petty cash and reimbursement records and monitor fund replenishment.
- Order office supplies and manage receipt and inventory.
- Respond to routine questions about administrative processes and coordinate follow-up with the appropriate staff.
- Assist with timekeeping reviews and submissions when assigned.
Required Qualifications
- Meet one of the following education and experience combinations: a high school diploma or GED with four years of relevant experience; a related associate’s degree from an accredited college or university with two years of relevant experience; or a related bachelor’s degree from an accredited college or university.
- Strong organization, attention to detail, and written and verbal communication skills.
- Ability to prioritize time-sensitive work, resolve routine issues, and collaborate with coworkers as needs change.
- Reside in Southern California and be available for the downtown Los Angeles hybrid schedule and a temporary assignment of no more than six months.
Preferred Qualifications
- Experience providing administrative support to senior management.
- Proficiency in Microsoft Excel and working knowledge of Word, PowerPoint, and Outlook.
- Experience with Oracle or another procurement system.
Vacancy posted 4 days ago
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