Clerical/Receptionist Substitute

Clerical Secretary/Receptionist

Reports to: Building Principal

Employment Status: Substitute

Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support

Essential Functions:

• Ensure safety of students
• Issue appropriate passes to students, staff and seniors
• Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors
• Operate and maintain all office equipment including copier, fax machine and computer
• Assist in the maintenance of the uniform filing system for all information and other pertinent data
• Handle routine correspondence independently
• Input information into and retrieve information from computer
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation
• Prepare and maintain all files for the Principal
• Prepare and maintain all pertinent information and update all busing forms
• Perform other duties as assigned by the Principal/Administrator

Other Duties and Responsibilities:

• Prepare correspondence and other typing duties as directed
• Provide an accurate accounting for all monies received
• Perform other duties as assigned by the Principal
• Respond to routine questions and requests in an appropriate manner
• Serve as a role model for students
• Open and sort mail
• Perform bulk mailing

Required Knowledge, Skills, and Abilities:

• Ability to type at least 40 words per minute
• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem solving skills
• Ability to generate correspondence independently
• Ability to operate office equipment, e.g., copier, fax
• Computer skills
• Ability to utilize appropriate computer software
• Ability to prioritize and complete job assignments from multiple supervisors
• Ability to communicate with all types of people

Equipment Operated:

• Computer
• 10-key adding machine
• Various office machines
• Typewriter
• Fax
• Stamp machine
• Postal scales
• Copier
• Printer
• Scanners-computer/flatbed
• Two-way radio

Additional Working Conditions:

• Occasional exposure to blood, bodily fluids and tissue
• Occasional interaction among unruly children
• Frequent repetitive hand motion, e.g., computer keyboard, typing
• Frequent interruption of duties by students, visitors, staff and/or telephone
• Occasional overtime work if agreed on
• Frequent requirement to stand, walk, read and hear
• Occasional requirement to sit, stoop, kneel and crouch
• Occasional requirement to lift and carry up to a maximum of 20 pounds