Tradeshow Coordinator

Primary Purpose:

Performs administrative tasks for VP Sales, CR Sales team, and others including coordination and organization of all activities related to company attended trade shows and company hosted events; performs other administrative tasks as required.

Major Tasks and Responsibilities:

• Coordinate company attended trade shows, including trade show & booth set up, sponsorships, speaking spots, registrations.
• Make travel and lodging arrangements for staff attending trade shows or off-site meetings or events.
• Coordinate off-site meetings including venue, food and drink, travel, lodging.
• Assist with on-site Car-Part events such as trainings, parties, lunches, Above & Beyond program, business meetings.
• Maintain company state association and other memberships.
• Monitor and handle emails sent to the tradeshow group.
• Work with Marketing to ensure all ad deadlines met for trade show brochures, sponsorships, booths
• Organize all trade show marketing materials to be shipped and keep inventory of current flyers, booth and promo items.
• Help coordinate customer training events.
• Work with Association Executive Directors to coordinate shows.
• Assist with special projects.
• Communicate effectively and timely with management, coworkers, and external customers.
• Keep excellent and timely records of shows and events, including keeping the wiki updated for others and also maintaining complete files and records for each show/event.
• Maintain and keep updated, the Tradeshow Navigation process document and other process documents such as Inventory Management (cycle counts), Business Meeting (off-site and on-site) process document, Picklist Review and Update process doc, etc.
• Attend team meetings as needed.
• Take initiative to learn and expand role.
• Perform other tasks and have such other responsibilities as assigned by Car-Part from time to time. This may include assisting with various departments such as support, admin, HR, as time allows and also may include assisting with World Tours and Roundtables.

Education/Certifications Required:

College degree preferred but not required

Essential Knowledge and Skills requirements:

• Ability to work as a team member
• Strong attention to detail
• Self-directed
• Results driven attitude
• Adapt quickly to meet changing deadlines & priorities
• Ability to clarify ambiguity
• Ability and willingness to continuously follow up and follow through
• Prior experience
• Ability to multitask
• Ability to work with minimal/remote supervision
• Good organization skills
• Experience using Word, Excel, and Outlook
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Travel arrangement experience
• Process oriented with strong attention to detail
• Ability to manage time and prioritize work

Non-Essential but Valued Skills and Experience:

• Knowledge of the Salvage Industry
• Knowledge of company products
• Knowledge of standard office equipment
• Advanced experience using Internet, Word, Excel, Outlook