Contract Specialist

Contract Specialist

The City of Lynchburg is an Equal Opportunity Employer. The Finance Department is seeking a Contract Specialist to perform procurement activities, including all aspects of the Invitation for Bid and Request for Proposals process for the City and Lynchburg City Schools. This position will complete solicitations for the acquisition of goods, services, and construction, and is responsible for ensuring compliance with the Virginia Public Procurement Act, established procedures, and best business practices to assist departments and City administration in meeting its goals and objectives. Salary is negotiable depending on experience.

Essential duties and responsibilities include:

• Issue Invitation for Bids and Requests for Proposals for the acquisition of goods, non-professional and professional services and construction.
• Review and prioritize requisitions and proposed specifications.
• Research existing needs in order to match current market availability.
• Prepare solicitations and assist City departments with preparation of specifications.
• Lead solicitation process from planning to award.
• Provide recommendations regarding the award of contracts.
• Monitor vendor compliance with all terms and conditions of all contracts and purchase orders.
• Provide necessary documentation to City staff, officials, and offerors.
• Coordinate procurement procedures among departments.
• Compile department requests for similar products and services.
• Serve as a liaison between Procurement and other City departments.
• Recommend contracts for and monitor the disposal of surplus equipment, materials, and supplies.
• Resolve complaints from City staff, businesses, and citizens.
• Interview and research potential and new vendors.
• Provide input for the maintenance of vendor files.
• Maintain knowledge base of current developments and best practices in procurement.
• Review new marketplace products and services.
• Participate in planning and improving Procurement operations.
• Perform work in order to determine source of products, goods, services, and potential new contractors.
• Collaborate with the Information Technology Department in testing applicable procurement software.
• Maintain and update the City's web site to include posting of solicitation documents, any addenda, and Notice of Awards.
• Perform related duties as required.

Additional job functions may include:

• Accept special assignments and perform as needed to ensure appropriate service delivery during unusual situations or a State of Emergency.
• Assist management in design of general purchasing policies and procedures and developmental training initiatives or participate in various citywide group or team initiatives.

Minimum education and experience required:

Bachelor's degree and the ability to pass the CPPB exam within 36 months of employment required. Two years in a position with duties closely related to those of a Contract Specialist preferred. Possession of current procurement certification issued by UPPCC, and minimum of two years of experience in a professional procurement position, or experience equivalent to five years in a position with duties closely related to those of a contract specialist may be considered in lieu of a degree.

Additional requirements:

Possession of a valid driver's license issued by the Commonwealth of Virginia and an acceptable driving record based on City criteria. Relevant background checks, including criminal background, must be completed and approved. Must successfully complete IS100 and IS700 National Incident Management (NIMS) training within 90 days of employment. May also be required to complete higher levels of NIMS training as determined appropriate for the position.

The City offers an array of benefits combined with direct salary/wages in order to establish a total compensation package that supports the City's goals of attracting, rewarding, and retaining employees who are both representatives of the community and are also able to deliver exceptional services.

Employees in full-time positions are eligible for the following benefits:

• Medical, dental, and vision coverage
• Retirement through the Virginia Retirement System (VRS); the City's contribution is based on a rate determined bi-annually by the VRS Board and employees pay 5% of base pay (pre-tax) towards their VRS benefit
• Life insurance at no cost to the employee
• Optional benefits such as 457 deferred compensation, Roth IRA, flexible spending accounts, etc.
• Eligibility for parental leave and tuition assistance
• Paid Time Off

Employees in hourly and part-time positions may be eligible for benefits depending on the position.

Employees of the City of Lynchburg may also be eligible for the Public Service Loan Forgiveness Program for federal student loans.

Additional information about City benefits can be found on our website and in the Employment Policies & Procedures.