Assistant to Office Manager

Job Description

We are a seeking a reliable and organized office manager/ Administrative Assistant to support the daily office operations. The ideal candidate will have strong administrative skills, experience with QuickBooks, and the ability to manage multiple tasks in a fast-paced environment

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• Salary of 60k to 70k annually
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• Mon - Fri morning shift
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• Hobe Sound, FL
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Responsibilities

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• Answer and direct incoming phone calls
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• Greet clients, vendors, and visitors professionally
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• Manage scheduling, appointments, and calendars
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• Prepare correspondence, reports, and other documents
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• Maintain organized filing systems and company records
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• Process invoices, accounts payable, and accounts receivable
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• Assist with payroll and bookkeeping tasks using QuickBooks
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• Coordinate with project managers and field staff
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• Order office supplies and maintain office inventory
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• Perform other administrative duties as assigned
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Requirements

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• Previous experience as a secretary, administrative assistant, or office administrator
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• Required: QuickBooks experience
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• Construction industry experience preferred
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• Proficiency in Microsoft Office (Word, Excel, Outlook)
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• Ability to multitask and work independently
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