Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to join an organized office in Jupiter, Florida on a Contract to Permanent basis. This role supports daily office operations in a fully onsite environment and is well suited for someone who enjoys keeping workflows organized, welcoming visitors, and ensuring the workplace runs smoothly. The position offers the opportunity to contribute across administrative, front desk, and office coordination functions while building long-term potential with the team.

Responsibilities:
• Coordinate everyday office support activities, helping maintain an organized, efficient, and well-run workplace environment.
• Manage incoming mail, package distribution, and other front-office administrative tasks to keep communication and deliveries on track.
• Order and replenish office supplies, snacks, and other workplace essentials based on team needs and inventory levels.
• Serve as a point of contact at the front desk by answering inbound calls, greeting guests, and directing inquiries appropriately.
• Track facility-related concerns and work with property management or vendors to help resolve office and furniture issues promptly.
• Perform data entry and maintain administrative records with accuracy and attention to detail.
• Assist with general office organization, scheduling support, and other clerical duties that contribute to smooth daily operations.• Prior experience in an administrative, office support, receptionist, or coordination role.
• Ability to handle inbound calls and interact professionally with employees, visitors, and external contacts.
• Strong data entry skills with a high level of accuracy and organization.
• Comfortable managing multiple tasks in a fast-paced office setting while maintaining attention to detail.
• Proficiency with standard administrative office practices and basic business software tools.
• Reliable attendance and the ability to work onsite in Jupiter, Florida, Monday through Friday.
• Strong communication skills and a proactive approach to supporting office operations.