AR & HR Coordinator

AR & HR Coordinator A/R

Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences for customers nationwide. The AR & HR Coordinator is a newly created position that will manage accounts receivable and invoicing while supporting day-to-day HR administration. This highly visible role works directly with new customers and employees and serves as backup for essential payroll and accounts payable functions.

Key Responsibilities

Accounts Receivable & Invoicing

• Manage customer setup, including W-9s, bank letters, vendor platforms, and related documentation
• Prepare invoices and follow up with customers regarding outstanding balances
• Process bank deposits and ensure payments are accurately posted
• Reconcile project records against QuickBooks to confirm all billable work is captured
• Coordinate Certificates of Insurance with the company's insurance broker
• Maintain applicable state and local registrations and licensing

HR Administration

• Coordinate new-hire onboarding through Paychex
• Complete remote I-9 verification
• Coordinate background checks and drug testing
• Support benefits enrollment and PTO administration
• Maintain documentation related to annual reviews, compensation changes, and job descriptions
• Assist with special HR and employee-classification projects as needed

Additional Responsibilities

• Maintain inventory records
• Provide backup support for payroll and accounts payable, including bill entry, expense approvals, and basic payroll troubleshooting
• Assist with other accounting and administrative projects as assigned

Qualifications

• 2+ years of experience in accounts receivable, invoicing, HR coordination, or a related role
• Experience with QuickBooks and an HRIS or payroll platform; Paychex experience is preferred
• Strong organizational skills and attention to detail
• Professional, confident communication skills for customer payment follow-up
• Comfortable managing confidential information and compliance-driven HR documentation
• Ability to balance multiple priorities in a growing, fast-paced environment