Executive Administrative Assistant

Executive Administrative Assistant Location: Onsite - Plano, TX Job Type: 12 + month contract to (hire + multi-extension capability) Rate: 46.00 /hr. W2 Job Summary The Executive Administrative Assistant provides high-level administrative support by conducting research, managing information requests, and executing core clerical functions. Serving as a crucial information and communication hub, this role acts as a primary liaison for executives, their teams, internal cross-divisional partners, and external customers. Key Responsibilities Calendar & Meeting Management: Manage an extremely active calendar of appointments; proactively handle scheduling conflicts and prioritize requests to keep executives on track throughout the day. Prepare agendas and coordinate all logistics for board, committee, and leadership meetings. Travel & Expense Administration: Coordinate travel itineraries and planning arrangements. Prepare and submit travel expense reports, IT requests, and other administrative submissions on behalf of supported leaders. Document Review & Communication: Read, analyze, and route incoming memos, reports, and submissions. Review and approve invoices, reports, memos, financial statements, and other official documents. Office & Operational Oversight: Supervise general office operations, including records management systems, inventory/supply ordering, and basic bookkeeping duties. Triage basic hardware, software, and phone troubleshooting. Team & Organizational Support: Assist with staff onboarding and offboarding (e.g., equipment setup and system access requests). Respond to periodic organizational requests, such as updating org charts and seating diagrams. Relationship & Stakeholder Management: Serve as a trusted liaison with internal executive-level staff and external customers. Build and maintain strong cross-divisional relationships with administrative peers. Ad-Hoc Duties: Perform special administrative projects and tasks as they arise. Qualifications & Skills Required Experience: 8–10 years of total administrative experience required. Executive Support: Direct experience supporting senior executives is mandatory. Education: Associate degree (2-year degree) or equivalent professional work experience. Core Competencies Communication & Interpersonal: Exceptional written and verbal communication skills, customer service orientation, and a collaborative approach to driving work forward inclusively. Time Management & Autonomy: Expert ability to work independently, prioritize competing tasks, and manage time efficiently. Confidentiality: Demonstrated ability to handle sensitive executive information with complete confidentiality and discretion. Event & Budget Planning: Expert-level skills in planning events, meeting logistics, and managing associated budgets. Technical Skills: Proficient with computer applications and office tools, including Microsoft Word, Excel, and PowerPoint. Basic IT/tech troubleshooting capabilities. #J-18808-Ljbffr Ektello