Executive Administrative Assistant

Job Description

Job Description

Location: Wylie, TX
In office: 3-4x a week

About Us: 

CYPFER is a true first-responder Cybersecurity organization enabling clients to return to business rapidly, the right way, following a cyber-attack. We are a global market leader in ransomware post-breach remediation and cyber-attack first response. We deliver results that far surpass market statistics for cyber-extortion and ransomware events. Our team of cybersecurity professionals works with prominent global insurance carriers, leading law firms, and Fortune 1000 businesses.

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support CYPFER’s Executive Chairman.

On behalf of the executives, the incumbent will spearhead administrative, project, and operational support, ensuring seamless day-to-day execution of tasks, scheduling, follow-up, and communications. The ideal candidate will be initiative-taking, attentive, and possess a keen sense of discretion to interact with a complex range of stakeholders.

Highly capable of anticipating multiple executive priorities and deliverables in a demanding environment.

Recent college grads with campus leadership and athletics experience also encouraged to apply.

Key Responsibilities

• Anticipating the priorities and deliverables of the executives, assist in follow-up and gathering relevant information/data from direct reports, the CYPFER leadership team, and stakeholders across the business.
• Coordinate meetings, including board meetings, executive retreats, company celebrations, and leadership meetings; maintain calendars and handle correspondence on behalf of the executives with an intense level of accuracy and detail.
• Arrange travel and spearhead planning for on-site meetings, conferences, both domestic and international, community outreach, team events, and other off-site functions.
• Create reports, presentations, status updates, and other business documents as needed to streamline and organize executive administrative workflows.
• Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and drive action-item follow-up routines on executive directives and projects.
• Maintain records, track deadlines, and assist with office operations.
• Assist with ad hoc initiatives and operational improvements as assigned.
• Maintain confidentiality with professionalism at all times.
• Partner with the operations and leadership teams to ensure alignment and clear communication across the organization.

Job Requirements

• Operates in a fast-paced work environment in a global organization. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.
• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.
• Minimal travel may be required for occasional meetings, training, or conferences.
• A collaborative and service-oriented attitude.
• An initiative-taking approach to anticipating needs and solving problems.
• High levels of professionalism and discretion.
• Performance history that exhibits a high regard for detail and efficiency.
• Advanced collaborative people skills, verbal and written, to engage with other CYPFER executives, board members, internal teams, and external partners.
• Adaptability to changing work environments, tasks, and priorities.
• Ability to work independently, fulfill commitments, and manage responsibilities with little supervision.

Qualifications

• 3+ years of executive administrative, executive assistant, office management, or related experience supporting senior leaders in a fast-paced environment.
• Experience coordinating meetings, travel, and expenses.
• Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint.
• Discretion and professionalism in handling confidential information.
• Proactive, problem-solving mindset with an elevated level of attention to detail.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities
• Strong interpersonal skills to engage with internal teams and external partners.
• Background in cybersecurity, technology, law firms, or professional services environments preferred.
• Bachelor’s degree preferred, or equivalent experience.
• Project management experience considered an asset.
• Administrative professional certification(s), such as CAP, CEAP, PACE, or similar, considered an asset.

CYPFER is an equal opportunity employer. If you need any accommodations or adjustments throughout the interview process and beyond, please let us know. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

We thank you for your interest in joining the CYPFER team. While we welcome all applicants, only those selected for an interview will be contacted.